Purchasing Assistant

Join us as a Purchasing Assistantat The Dorchester Hotel recently recognised as one of The Sunday Times Top 10Best Places to Work for in 2024 and Hotel of the year London at the 2024AA Hospitality Awards. We continually strive to build and nurture a culturewhere inclusiveness is part of our DNA reflected in our values of passionpersonality respect working together and creativity. We believe that avariety of perspectives enriches our culture and drives our success.

We care about your career and areproud to have the absolute best people in the industry.

When you join us as a PurchasingAssistant at The Dorchester Hotel you will have a unique opportunity to excelin your field. You will learn from your fellow Legends and our award-winninglearning academy to achieve the highest standards in craft service andleadership.

Whatyoull do

As a Purchasing Assistant youllenjoy your work and take pride in delighting our guests:

• Adaco maintenance system administrationand coordination of requests to meet the needs of the three UK HotelOperations. This includes but notlimited to addition / update of products vendors categories quotationsusers etc. and ensuring information is current and correct. Prioritize enquiries dependent on Hotelneeds.
• Monitor and maintain system integrityreporting any discrepancies or issues
• Process food invoices and credits dailyensuring all details match purchase orders and deliveries.
• Investigate and resolve invoicediscrepancies in collaboration with suppliers and internal departments intimely manner.
• Scan food invoices accurately to DocuWarein line with document control procedures.
• Maintain organised accessible records foraudit and reporting purposes.
• Support the team with administrativeduties and procurement reporting.
• Liaise with suppliers regarding orderqueries and deliveries
• Coordinate with other hotel departments toensure smooth supply chain operations.
• Handle email and telephone enquiries.
• Coordinate order and deliveries ofsupplies to DC Head Office.

The items shared are the essenceof a day in the life of a Purchasing Assistant but well make sure you areprovided with specifics on how we care for our hotel.

Tips: Avoid terms suchas fast-paced environment persuasive and engaging and great communicationsskills. Use more specifics in terms ofthe activities and criteria that are part of the job role. Many terms are opento interpretation and could mean a number of different things to differentpeople. The current approach may resultin an applicant with anxiety or a neurodiverse condition being deterred fromapplying or have a very different impression of the role than thatintended. If the role involves workingwith tight deadlines say that instead of fast paced for example It willalso be helpful to include how long the deadlines usually are.

Whatyoull bring

Essential Skills and Experience

• Experience in Microsoft Office
• Hospitality or Purchasing experience
• Good communication and organisational skills

Preferred Skills

• Experienceworking on Fourth Adaco or similar
• Strongattention to detail and accuracy in data entry

Whatyoull get

• Complimentary Stays: Enjoy complimentary stays withbreakfast at Dorchester Collection Hotels every year.
• Discounts: Get 50% off food and beveragesat selected bars and restaurants within the Dorchester Collection: EnjoyFriends & Family stay discounts out hotels Benefit from discounts atvarious high street and online shops
• Employee Perks: Enrol from day 1 into the AvivaPrivate Pension scheme (we contribute 8% towards your pension); Benefit fromSeasonal ticket loan Rental deposit scheme private financial advice and Eyecare vouchers.
• Training and Development: Advance in your career byaccessing various apprenticeships from Level 2 to Hospitality Degree Level partner with outstanding nationally recognised Apprenticeship providers.
• SocialEvents: Participate in vibrant social events including a summer party winterball pub quizzes and cultural and milestone recognition celebrations.
• Referral Bonus: Earn a 1000 bonus when yourecommend a friend.
• Well-being Support: Access immediate well-beingadvice because we care about our employees.

We celebrate diversity and are committed to creating an inclusiveenvironment for all employees and applicants. If you need us to do anything tosupport you during the recruitment process (such as adjustments to how you apply alternative formats ofinformation or adjustments to the assessment process itself) please do callPeople & Culture team on or email so that we can discuss how wecan support you through this process.