Shift Scheduler
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Requisition ID: 18888
Department: Ottawa Public Library
Service: Branch Operations
Branch:Circulation Services
Employment Type: 2 Part-time Permanent
Work Hours: 17.50/hours per week
Affiliation: CUPE 503 Library
Salary Information: $32.509 - $38.035 per hour (2024 rates of pay)
Location: Ben Franklin 101 Centrepointe
City: Ottawa ON
Job Category: Ottawa Public Library
Application Close:02/09/2025
Note: This job posting is open to Ottawa Public Library employees only.
JOB SUMMARY
Ottawa Public Library (OPL) provides accessible innovative library and information services throughout the City of Ottawa that meet the unique needs of diverse communities delivered through a range of vehicles and reflecting a citizen-centred approach.
You are responsible for ensuring the proper scheduling of employees and providing clerical/administrative support.
EDUCATION AND EXPERIENCE
Completion of Grade 12
Minimum of 5 years of clerical/administration related experience
KNOWLEDGE
- Collective agreement provisions relating to hours of work overtime shift scheduling pay and benefits
- Office and administration procedures
- Shift scheduling processes and procedures in a complex organization
- Relational database management systems
- Working knowledge of SAP HR and FIORI and Time and Leave entry
- Time sheet/leave forms processes
- Knowledge of applicable health and safety legislation including the rights and duties of workers
COMPETENCIES SKILLS AND ABILITIES
- Good organizational skills with ability to prioritize and multi-task
- Attention to details
- Ability to work independently and as part of a team
- Advanced computer skills particularly in spreadsheet applications (Excel) and database management
- Ability to apply Standard Operating Procedures General Orders policies procedures and collective agreements in day-to-day responsibilities
- Resourceful responsible takes initiative
- Excellent interpersonal and client service skills
- Motivated and productive
- Capable of handling stress and short-time lines
- Punctual flexible and a team player
- Provide input to accurately transition employees schedules
- Provide excellent client service
- Develop and maintain computerized processes relating to shift scheduling
- Ability to follow established processes and guidelines related to shift scheduling
- Liaise with staff in units across the branch and units outside the branch to ensure effective and efficient use of time
Core Behaviours
Core behaviours define OPLs expectations of the behaviours employees should demonstrate in performing their work. They are reflective of OPLs culture and values and guide all our present and future activities. Every employee is encouraged to learn embody and demonstrate these core behaviours.
Review the Core Behaviours
WHAT YOU NEED TO KNOW
- Language Requirement:English oral reading writing
- Additional vacancies may occur during the competition process.
- Alternative educational credentials combined with job-related experience demonstrated performance and ability may be considered in lieu of stated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The Ottawa Public Library promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous Black and other racialized communities persons with disabilities women and non-binary persons persons of all ethnic origins religions sexual orientations classes gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
The Ottawa Public Library provides accommodation to applicants during all parts of the hiring process upon request. If contacted to proceed to the selection process please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at extension 12211 or via email at .
Key Skills
- Employee Orientation
- Operational Risk Management
- Primavera
- Computer Skills
- Primavera P6
- Medical office experience
- Medical Terminology
- Schedule Management
- Production Planning
- Microsoft Project
- Medical Scheduling
- Phone Etiquette
