Receptionist & Office Operations Coordinator
Receptionist & Office Operations Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Role: Receptionist & Office Operations Coordinator (2 x part-time roles 25.5 hou)
Location: Rijswijk The Netherlands
Fox-IT
We are Fox-IT or Fox. We stand for making the world safer and more secure. That means every one of us contributes in making society safer and more secure with the help of our technical and innovative solutions. From our Red Team of hackers our Blue Team of defense specialists highly skilled developers to trusted security consultants and more: We do this for organizations where cyber security is highly important. That is why we continuously develop our individual skills and knowledge.
We are critical thinkers naturally security paranoid and thrive on development. We are part of NCC Group and with 2000 like-minded colleagues around the globe we are on our never-ending mission to create a safer world.
We are on a mission to make society a safer and more secure place. Our people are the ones who make that possible; a global community of talented individuals working together towards a safer future.
We aim to create an environment where everyone can reach their full potential. We work together we are brilliantly creative we embrace difference and we want you to join in our mission.
Your Role as Office Manager:
As the Office Manager you will be the first point of welcome for both guests and colleagues. You will create a warm organised professional environment while supporting the smooth daily operation of the this dual role as host and coordinator you are responsible for reception services facility liaison office supply management and general office upkeep.
Your Key Responsibilities:
Reception & Guest Services:
Act as the first point of contact ensuring a professional and welcoming experience for guests and colleagues Receive and assist visitors; manage guest registration and hospitality
Maintain an organised clean and inviting reception area
Manage the setup and layout of the reception and adjacent common areas (e.g. clearing cups refilling milk general tidiness)
Meeting Room & Event Support:
Handle meeting room reservations
Ensure rooms are clean properly arranged and stocked with necessary supplies (e.g. whiteboard markers flipcharts) Coordinate business lunches and refreshments for meetings or events
Organise a yearly event like Sinterklaas for colleagues & family
Order staff gifts (e.g. flowers fruit baskets) for special occasions
Telephone & Communication Handling:
Answer and direct incoming phone calls professionally
Take accurate messages and follow up as needed
Manage general office email inboxes and respond or redirect accordingly
Liaise with delivery partners and internal and external follow-up of deliveries
Pantry & Facility Maintenance:
Maintain order and cleanliness in all common areas including pantries
Refill supplies (coffee tea milk sugar sweets soda beer etc.)
Coordinate with cleaning services and report issues to Facility
Office & Supply Management:
Monitor manage and restock all office and kitchen supplies including:
Coffee tea sweets soda beer fruit
Envelopes post-its whiteboard markers cleaners printing paper toner
Keep supply areas tidy and organised
Act as the main contact for office suppliers and vendors
Coordinate deliveries and services from external providers
Qualifications & Skills:
Strong organisational and multitasking skills
Friendly service-oriented and professional communication
Proactive mindset and attention to detail
Ability to manage calendars email and phone systems
Comfortable using basic office tools and coordinating logistics
Our offer:
You will work in a place at the top of cybersecurity where your ideas are valued. You cannot always tell all the details about your work but you can tell that you contribute to a safer society. Thats not all you also get:
An excellent remuneration package ;
Flexible working hours and flexibility in working at home or in the office for a great work-life balance;
A favorable pension scheme 26 vacation days (4 office closing days) and 8% vacation pay with a full-time contract;
Lots of development opportunities: you can gain and share knowledge through TechTalks Crypto Colloquia events and our own Fox Academy;
A laptop and business iPhone. Do you use your own phone Then you will receive a maximum reimbursement of 25 per month.
A monthly homework allowance (by hybrid working).
A performance bonus and profit sharing because we value your effort;
About your application
We review every application received and will get in touch if your skills and experience match what were looking for. If you dont hear back from us within 10 days please dont be too disappointed - we may keep your CV on our database for any future vacancies and we would encourage you to keep an eye on our career opportunities as there may be other suitable roles.
If you do not want us to retain your details please e-mail All personal data is held in accordance with the NCC Group Privacy Policy. We are committed to diversity and flexibility in the workplace. If you require any reasonable adjustments to support you during the application process please tell us at any stage. An extensive background check will be part of the selection process.
Required Experience:
IC
Employment Type
Part-Time
