drjobs 12 Month Secretary Position, Student Services Office

12 Month Secretary Position, Student Services Office

Employer Active

1 Vacancy
drjobs

Job Alert

You will be updated with latest job alerts via email
Valid email field required
Send jobs
Send me jobs like this
drjobs

Job Alert

You will be updated with latest job alerts via email

Valid email field required
Send jobs
Job Location drjobs

Dedham, MA - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

STUDENT SERVICES COMPLIANCE SECRETARY

STUDENT SERVICES

1.0 FTE 12 Month Union Position

DEFINITION

Under the general direction of the Student Services Administrator provide technical and administrative support to the Student Services department special education program heads and evaluation team facilitators in the area of information systems database management and compliance.

ESSENTIAL FUNCTIONS

Maintain integrity of the special education databases by monitoring and updating as needed. Verify all data entered to ensure it meets DESE standards and requirements. Maintain regular contact with software vendors regarding software changes customization and updates. Work with vendors to solve bugs. Notify end-users of updates bugs and changes to the database and the software.

Manage basic changes to the website such as the uploading of reports broken links and changes as directed by the student services administrator(s). Manage messages and updates in the communication system (eg. Connect5/Blackboard).

Train new staff on the use of the special education system (Powerschool) including teachers administrators secretaries and specialists.

Generate a variety of customized reports and forms using Powerschool and other databases and sources such as DESE as requested by Student Services administrators.

Manipulate and analyze data to provide summary reports to administrators or other staff as requested by Student Services administrators.

Generate end of year data for the Business office. Generate data and reports for budget planning as directed by Student Services administrators.

Coordinate annual data rollover in Powerschool (special programs modules) and other databases as required.

Build and maintain databases to track critical information about students placed out of district under the direction of the student services administrators including timelines for legal agreements due dates for evaluations and the return of signed documents.

Produce and mail referral packets to private schools under the direction of the student services administrators.

Assist with tracking and management of out of district monitoring logs under the direction of the student services administrators.

Schedule IEP meetings for out of district students as directed by the student services administrators.

Process and review in a timely manner all incoming IEPs analyzing records to ensure data integrity in Powerschool. Monitor the return of signed and unsigned IEPs. Notify ETLs and BSEA/others as necessary.
Monitor and distribute 30 and 45-day calendars. Monitor the IEP progress report calendar and completion of progress reports.

Work with the technology department to coordinate student services data with Student Information Management System (SIMS) data from the student information system.

Attend DESE meetings regarding the SIMS. Ensure data reported to DESE is accurate and meets federal and state reporting requirements.

Perform related duties as required.

MINIMUM QUALIFICATIONS

Skill Knowledge and Abilities

General knowledge or ability to learn District database applications

Working knowledge of special education regulations and services as defined under MA Rules and thorough understanding of the IEP and referral process including form preparation timelines evaluations etc.

Ability to analyze and summarize data collect and organize data from a variety of sources and provide data reports as needed.

Ability to keep confidential information

Ability to communicate effectively and pleasantly with a wide variety of individuals including parents students teachers and outside vendors.

Ability to communicate clearly and concisely with others both verbally and in writing.

Ability to understand and explain policies and procedures especially as they pertain to special education policies and procedures student records regulations and custody issues.

Ability to prioritize multiple tasks and work effectively with strict guidelines

Education and Experience

Duties require an Associates Degree or two years technical school with knowledge of database management and analysis; two years of related experience or equivalent combination of education and experience.

SUPERVISORY RESPONSIBILITY

None

PHYSICAL ELEMENTS

  • Noisy and active work environment.
  • Intermittent standing to assist parents and students.
  • Frequent interruptions from students parents teachers and others visiting or calling school.
  • May spend extended periods of time at a terminal or on telephone or operating office machines requiring eye-hand coordination and finger dexterity.
  • Regular lifting and carrying of files documents records etc; intermittent lifting and carrying of school supplies.

Employment Type

Student

Company Industry

Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.