Administrative Assistant (part-time)

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

The City of Bellevue is seeking aAdministrative Assistant (part-time) to join the Utilities Department Bill Assistance team. This role provides support to the Utilitys Bill Assistance program which offers discounts on utility bills for qualifying residents who meet the income threshold and other requirements of the program. The position is responsible for supporting the program and Program Administrator through review of assistance applications data entry communications coordination of events and ad hoc duties such as research and benchmarking. The incumbent will interact with a variety of residents and advocacy groups to help carry out the programs objectives and should have a passion for the community and helping others.

At The City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table embrace the values of honesty accountability and commitment to service and take pride in the work they do. Youll work in an environment where being innovative collaborative and future focused are the status quo. Bellevue welcomes the world. Our diversity is our strength. Its what makes The City of Bellevue an exciting place to work live and explore.

Schedule: Availability to support events or position responsibilities that occasionally occur on evenings or weekends

• Following guidance from the Program Administrator help carry out the program while using judgment and working within program regulations.
• Assist the Program Administrator in review of customer applications to assess applicant eligibly based on program guidelines and regulations
• Provide timely responses to community members and customer questions as they are received. This includes inquires received in-person email and/or phone call.
• Work with internal and external peers to collaborate on events designed to educate and enroll people in the program and develop ideas to expand the reach of the program.
• Develop review and help distribute outreach materials for the program including brochures emails and social media posts.
• Coordinate outreach events make simple presentations to groups and assist individuals with applying to the program.

• Prepare and deliver small-scale group presentations for internal and external stakeholders.

• Update program data in multiple systems and other data entry tasks.
• Provide benchmarking perform research and communicate with agencies with similar programs.

Education and Experience:

• Two years of progressively responsible related work experience. Experience or education in public administration urban planning social services or community development with demonstrated understanding of policy implementation or public-sector program operations a plus.

• Minimum of two years of experience in administrative or program coordination roles supporting complex or specialized programs

• Or any equivalent combination of education experience and training that demonstrates the required knowledge skills and abilities.

Knowledge Skills and Abilities:

• Excellent verbal and written communication skills with the ability to draft edit and proofread documents and correspondences to be used for internal and external purposes.
• Ability to work independently and seek guidance when necessary.
• Ability to understand and apply program guidelines and regulations.
• Ability to research analyze and evaluate proposed programs.
• Intermediate skills in Microsoft Office including Excel Word Access and PowerPoint.
• Ability to work effectively with a diverse population demonstrating cultural humility equity-centered practices
• Ability to create or design informational documents.
• Ability to multi-task and manage large volumes of work.

Flexible/Hybrid Working: A hybrid work schedule is available for this position following an orientation period working in the office after hire. Remote work for this position is subject to the departments operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.

Physical Demands:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work involves walking talking hearing using hands to handle feel or operate objects tools or controls and reaching with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push pull lift and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet.
• Work is performed in a normal City office environment with meetings also occurring outside the office environment.
• Travel to/from meetings and various locations.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks including at least one prior supervisor.
• Some positions may require completion of a criminal background checkprior to start employment
• Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at or .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

any technical difficulties with your application please contact the NEOGOV support line at .

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