HINDS COMMUNITY COLLEGE

Job Descriptions

JOB TITLE: Upward Bound Administrative Assistant -JPS

REPORTS TO: Executive Director

DEPARTMENT: Title III & Sponsored Grants

EXEMPT: NO

VICE PRESIDENT: VP FOR UTICA CAMPUS

GENERAL STATEMENT OF THE FUNCTION

The Upward Bound Project Administrative Assistant will perform a variety of administrative and clerical tasks. The Administrative Assistant will provide support to the Upward Bound Director and employees assisting in daily office needs and managing the programs general administrative activities. Ultimately the Administrative Assistant will ensure the efficient and smooth day-to-day operation of the Upward Bound office.

QUALIFICATIONS REQUIREMENTS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Positive customer service skills.

Knowledge of office management systems and procedures

Working knowledge of office equipment like printers and fax machines

Proficiency in MS Office (MS Excel and MS PowerPoint in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Ability to work with others effectively.

Understanding of and ability to work with low income first generation and at-risk students.

Ability to work as a team player in a diverse working environment.

Must be able to follow oral and written directions and have the ability to establish effective working relationships with high school and college faculty and students.

Strong organizational and conflict management skills.

Empathetic and positive relationship builder.

Knowledge skills and abilities sufficient to perform the function of the position as outlined.

EDUCATION AND/OR EXPERIENCE

MINIMUM QUALIFICATIONS

• Associates Degree with work experience relating to office management
• Strong organizational skills with the ability to multi-task
• Able to work some evenings and weekends.

DESIRED QUALIFICATIONS

• Success in overcoming barriers similar to those confronting the projects target population (low income first generation college students or high-risk academic failure).
• Sensitive to the needs of disadvantaged students.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute email correspondence memos letters faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Submit reports timely and as required.

SUPERVISORY RESPONSIBILITIES:

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to use hand to finger handle or feel objects tools or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand walk sit taste and smell. The employee is frequently required to sit.

The employee is occasionally required to stand; walk; and stoop kneel crouch or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate and the employee is occasionally required to perform job responsibilities in the outdoors and off site.

We promote a culture of inclusion for all employees that respects individual strengths ideas and capabilities. We believe that our differences enable us to make better decisions drive innovation and deliver better results.

Mission

Hinds Community College is committed to moving people and communities forward by helping develop their purpose passion and profession.

Vision

Hinds Community College will be a catalyst to create a competitive economy and a compelling culture for Mississippi.

Values

Hinds Community College aspires to the following IDEALS:

• Integrity
• Diversity
• Excellence
• Accountability
• Leadership
• Stewardship

In compliance with Title VI of the Civil Rights Act of 1964 Title IX Education Amendments of 1972 of the Higher Education Act Section 504 of the Rehabilitation Act of 1973 the Americans with Disabilities Act of 1990 and other applicable Federal and State Acts Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race color national origin religion sex age disability or veteran status in its educational programs and activities. We recognize our responsibility to provide an open and welcoming environment that fosters a culture of diversity equity and inclusion for employees and students to collaboratively learn work and serve our communities.

The following have been designated to handle inquiries regarding these policies:

EEOC Compliance: The Office of Human Resources

Box 1100 Raymond MS 39154; Phone: or Email: .

Title IX: Associate Vice President Student Services Title IX Coordinator

Box 1100 Raymond MS 39154; Phone: or Email: .