Secretary I Print Shop/Operations
Secretary I Print Shop/Operations
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Building:
Print Shop/Operations
Position:
SecretaryI
Qualifications:
See Posting
Hours/Times/Calendar:
5 hrs day /7:00 a.m - 12:00-p.m. /261 days per year
hours shared between Operations and Print Shop
Effective:
Immediately
Allocation:
1.289.% 1.261.46.0000.1620 20%
Applicants will demonstrate a strong commitment to equity social justice and inclusion in all practices and position responsibilities
QUALIFICATIONS
- High School graduate or equivalent (GED).
- Additional course work or training in the business field preferred.
- Computer experience including basic word processing skills and willingness to learn new software applications. Proficiency with Microsoft Office Adobe PrintShop Pro and PowerSchool BusinessPlus preferred.
- Capable of self-direction with a high level of accuracy and attention to detail. Able to multi-task and meet deadlines and carry out oral and written instructions.
- Ability to work well with others both as a team member and providing customers with a high level of service.
- Dependable and of good moral character.
- Ability to handle heavy workload and wide variety of assignments.
- Ability to keep records prepare reports and do routine work and handle confidential information with discretion.
- Successful experience in jobs of similar capacity.
- Must possess an ability and desire to perform mechanical duties including being able to lift up to 50 lbs. Experience with commerical printing equipment preferred.
- Must be able to stoop bend squat pull push twist and be able to work long periods while standing.
JOB RESPONSIBILITIES
- Position is split between Print Shop and Operations. Responsible to Director of Finance for Print Shop duties and Director of Facilities for Operations duties.
- Work schedule shall be 5 days per week 5 hours per day 7:00am-12:00pm. Print Shopduties will be approximately 20 hours per week and Operations 5 hours per week coordinated with the responsible Directors. Occasionally additional hours may be needed to provide support for Operations (in the absence of other office staff); such hours will be scheduled with the Director of Facilities.
- Responsibilities specific to the Print Shop include:
- Coordinate daily duties with Print Shop Machine Operator.
- Care and operation of the following Print Shop equipment:
- Commerical copiers
- Electric drill punch
- Paper jogger
- Commerical electric cutter
- Commercial folding machine
- Laminating machine
- Mail machine
- Miscellaneous related equipment
- Requisition of supplies and equipment required for operation.
- Maintain record for the use of supplies equipment and services performed.
- Assist in year-end inventory of print shop resources.
- Prepare invoices and receive payments from customers.
- Maintain Print Shop work space including stocking shelves and ordering supplies.
- Responsibilities specific to Operations include:
- Coordinate daily duties with Operations Account Clerk I.
- Provide support/backup for Operations Account Clerk I including (but not limited to) processing work orders tracking custodian payroll leave time and building coverage monthly expense reports and other bookkeeping tasks associated with the position.
- Track and schedule inspections of district equipment (asbestos elevators fire suppression etc.) and arrange equipment repairs as needed.
- Receive schedule and confirm district move requests.
- Maintain a regular filing system including confidential files and process incoming correspondence as instructed.
- Place and receive telephone calls in a professional and courteous manner and record messages accurately and confidentially.
- Perform other duties as assigned by supervising administrators.
- Conduct him/herself in a professional manner commensurate with his/her position and project a good public image of the School District in dealing with the community and employee groups.
SELECTION COMMITTEE
EVALUATED BY SUPERVISING ADMINISTRATORS
SALARY DATA AS PER NEGOTIATED AGREEMENT
The Board of Education does not discriminate on the basis of race color national origin sex (including sexual orientation and transgender identity) disability age religion height weight marital or family status military status ancestry genetic information or any other legally protected category (collectively Protected Classes) in its programs and activities including employment opportunities.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
Employment Type
Part-Time
