Senior Meeting Planner
Senior Meeting Planner
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$ 84127 - 102921
1 Vacancy
Job Description
Job Details
Description
CCSSO Mission and Work Values
The Council of Chief State School Officers (CCSSO) is a nonpartisan nationwide nonprofit organization of public officials who head departments of elementary and secondary education in the states the District of Columbia the Department of Defense Education Activity the Bureau of Indian Education and the five U.S. extra-state jurisdictions. As an organization we are committed to ensuring that all students participating in our public education system -- regardless of background -- graduate prepared for college careers and life. Our work values include Excellence Service and Trust. CCSSOs work values express our shared beliefs of how we work together in this organization to live our mission achieve the best outcomes for ourselves and serve our state members.
Position Summary
The Senior Meeting Planner leads the planning execution and evaluation of complex in-person hybrid and virtual events while ensuring a consistent high-quality experience for CCSSO staff and members. This role consults with stakeholders manages multiple event projects simultaneously and supervises the Travel Coordinator. The Senior Meeting Planner demonstrates initiative applies industry knowledge to solve logistical challenges and collaborates closely with the Meetings Director to ensure seamless alignment across all events.
Essential Functions and Responsibilities
Lead the end-to-end planning and execution of approximately 3035 domestic in-person and virtual convenings annually ranging from 10900 attendees.
Consult with stakeholders to define event goals develop event specifications and build and manage budgets while maintaining a customer-focused and solutions-oriented approach.
Oversee logistical timelines hotel and supplier contracts venue selection and room block management in collaboration with the Contracts Associate specific to hotel contracts.
Manage registration processes and related data in partnership with the Registration Specialist.
Supervise and support the Travel Coordinator providing clear direction coaching and professional growth opportunities.
Collaborate with the Meetings Director to ensure consistency in event execution and alignment with organizational priorities.
Serve as the on-site lead for assigned events overseeing logistics and supplier performance.
Direct post-event reconciliation processes including financial tracking reporting and lessons learned.
Other duties as assigned.
Qualifications
Education and/or Experience
- A Bachelors degree in hospitality management or related field
- Certified Meeting Professional (CMP) preferred; Digital Event Strategist (DES) preferred.
- A minimum of 5-10years professional event management experience required; Non profit organization or association experience preferred.
- Minimum 2 years supervisory experience with the ability to motivate and inspire top level performance in others.
Essential Knowledge Skills and Abilities
Strong logistical project management skills with the ability to manage complex events from conception through completion.
Excellent consultative and customer service skills including the ability to collaborate influence and communicate effectively with stakeholders at all levels.
Strong initiative and ability to proactively address challenges with well-informed practical solutions.
Exceptional problem-solving skills with the ability to balance stakeholder needs and organizational policies.
Advanced organizational skills attention to detail and ability to manage multiple priorities while maintaining accurate documentation in real time.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger handle or feel. The employee is occasionally required to stand walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision depth perception and ability to adjust focus.
Work Environment
This is a remote work position but employees may be required to attend in-person meetings periodically.
As a remote-first organization we offer the flexibility to work from anywhere in the continental US. Employees are equipped with the latest technology and receive a home office setup allowance.
Our team connects via regular virtual meetings and maintains a strong sense of community through online collaboration tools. We prioritize work-life balance and encourage a positive attitude towards achieving personal and professional goals.
Compensation: The salary range for this position is $84127-$102921 with competitive retirement and health care benefits which include but not limited to:
- medical dental and vision coverage at affordable rates
- short term disability long term disability and life insurance covered 100% by CCSSO
- 12 paid holidays
- generous PTO and sick accrual
- generous 401K employer contribution of 10%
Required Experience:
Senior IC
Employment Type
Unclear
