PROGRAM ASSISTANT I - Pueblo Regional Center
PROGRAM ASSISTANT I - Pueblo Regional Center
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Job Description
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies at the locations below.
About Pueblo Regional Center:The work unit supports the agency in providing services to Individuals with Intellectual Disabilities in a HCBS Waiver facility in compliance with state and federal rules and regulations. The agency consists of 9 group homes/facilities for Individuals with Intellectual Disabilities and provides comprehensive integrated and coordinated services for up to 72 individuals. These services are provided in compliance with State and Federal Standards to maintain Medicaid funding to support the health and welfare of individuals served by this agency.
This position exists to support acquisition retention or improvement in self-help socialization and adaptive skills that take place in a non-residential setting. Activities and environments are designed to foster the acquisition of skills appropriate behavior greater independence and personal choice. This work unit provides behavioral social and vocational training services for individuals with developmental disabilities for the purpose of assisting to attain the highest level of independence with the purpose of Community Integrated Employment (CIE) Specialized Habilitation and Supportive Community Integration. This position is responsible for supporting each individual in their specific goals in order to obtain life skills.
We invite you to explore the DYS website and learn about the services provided to youth families and local communities in the State of Colorado at: in below to receive text message updates on CDHS recruiting events!
Description of Job
Pueblo Regional Center
Summary of the Positions:
This position provides administrative logistical and professional support to the Residential Services area to include the Program Services Director Community Integration Director and Director of Nursing. Additionally this position supports in day-to-day operations including verbal and written communication and correspondence scheduling and maintaining their calendar meeting agendas and minutes organizing tracking and finalizing routine and reports and monitoring/tracking regulatory compliance initiatives. This position also serves as a point of contact and support for a wide range of internal and external customers and CDHS staff.
Job Duties
Residential Services Support.
- This position is assigned to the Residential Services Directors to include the Program Services Director Community Integration Director and Director of Nursing.
- Manages Program Services Director Community Integration Director and Director of Nursing calendar.
- Schedules meetings arranges meeting rooms and appropriate materials takes and distributes meeting minutes.
- Manages projects and compiles final product for review and approval.
- Collects information to create and maintain an up-to-date shared Google Sheet tracker for all residential services FMLA QAPI vacations nursing schedules and call offs.
- Utilizes Google Docs and Google Sheets for developing memos letters forms tables and graphs as needed for residential services.
- Position is responsible for answering the PRC main line and direct calls to the appropriate staff.
- Provides technical guidance to internal/external stakeholders and CDHS staff.
- Creates revises and implements internal procedures related to workflow coverage correspondence and timeliness.
- Conduct quarterly checks of internal procedures to ensure effective and efficient systems are in place.
- Tracks incoming requests for Residential Services approval including developing and managing submittal procedures.
- Prepares meeting agendas and records meeting minutes for the Residential Coordinator meetings Day Program Meetings and Nursing Meetings.
- Creates and sends out communication correspondence/fliers for Community Integration events.
- Purchasing Day Program supplies as requested using the departments procurement card.
- Monthly allocation for individual p-card to include:
- collecting receipts and completing p-card receiving reports
- reconciles each receiving report accounting string into the US Bank
- monitors monthly balance to ensure spending does not exceed authorized limit
- run end of month reports for cardholder and approving official signature
- submits Journal Voucher (JV) for any coding that is incorrect to Southern Accounts Payable Office for correction.
- Position will travel between remote work sites.
- This position performs other duties as assigned
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications
Experience Only:
Four (4) years of relevant experience in an occupation related to the work assigned to this position
Or
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years
Preferred Qualifications:
- Ability to multi-task various priorities
- Advanced proficiency in Google Suite (i.e. Word Excel Access and PowerPoint)
- Ability to interpret complex rules regulations policies procedures and guidelines
- Experience working with confidential information
- Experience tracking and managing a budget
- Experience ordering supplies reconciling purchases through receiving reports and procurement card systems.
- Experience making travel arrangements and completing reimbursement for travelers.
- Experience utilizing Therap or other Electronic Health Record systems.
- Good work history
- Relevant years of State service experience
Conditions of Employment
- Full Background - CDHS employees (all Direct contact with vulnerable persons): CBI name check and fingerprint check ICON Colorado court database Medicare fraud database Reference Checks Professional License verification (licensure requirements) Drug Screen PREA (Division of Youth Services) Trails check (direct contact with children) CAPS (direct contact with adults Mental Health Institutes Regional Centers Veterans Community Living Centers).
- Travel is required for meetings visiting other regional centers and training.
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
Disclose that information on the application.
Explain why the prior termination or resignation should not disqualify you from the current position.
Provide your employee number from your prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process the official appeal form and how to deliver it on theState Personnel Boardwebsite. An appeal or review must be submitted on theofficial appeal form(Adobe PDF) signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.
Contact the State Personnel Board for assistance at ; or refer to four Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes within theRuleswebpage.
Supplemental Information
Benefits:
If your goal is to build a career that makes a difference join the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of addition to a great location and rewarding and meaningful work we offer:
Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans
Employer supplementedHealth Savings Account
11 paid holidays per year plus vacation and sick leave
State of ColoradoEmployee BenefitHub Resource Center
Excellent work-life programs such as flexible schedules training and more
Remote work arrangements for eligible positions
*Some positions may qualify for thePublic Service Loan Forgiveness Program.
How to apply to the State of Colorado(Youtube Video Runtime 3:59 Closed Captions Available)
For additional recruiting questions please contact
Our Values:
We believe in a people-first approach:We prioritize the needs well-being and dignity of the individuals families and communities we serve. We commit to respect fairness and access in every decision policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.
We hold ourselves accountable: We take responsibility through our actions programs and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees our partners the Coloradans we serve and the public.
We are ethical: We abide by what is best for those we serve by doing what is right not what is easy.
Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.
The State of Colorado is an equal opportunity employer
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities. The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
ADA Accommodations:
CDHS is committed to the full inclusion of all qualified individuals.As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.This includes completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship.If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to
Additional Support For Your ApplicationToll Free Applicant Technical SupportIf you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first ensure your documents are PDF or Microsoft Word files and second close the document before you attempt to upload (attach) it.
Employment Type
Full-Time
