Administrative Assistant (PACE Clinic â Scheduler)
Administrative Assistant (PACE Clinic â Scheduler)
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Job Description
#RN2025
About us:
Aroha Technologies Inc. was founded in 2008 in Florida. What began as a powerful staffing solutions provider has since evolved into a trusted healthcare staffing agency delivering reliable and long-term staffing for healthcare facilities in need of skilled healthcare professionals.
Administrative Assistant (PACE Clinic Scheduler)
Location: Santa Ana CA
Company: Aroha Healthcare Technologies (On behalf of CalOptima Health)
Job Type: Temporary / Full-time
Schedule: Monday to Friday 8:00 AM 5:00 PM
About the Role
Aroha Healthcare Technologies is seeking a motivated Administrative Assistant (PACE Clinic Scheduler) to support CalOptima Healths Program of All-Inclusive Care for the Elderly (PACE). This role plays a key part in ensuring smooth scheduling transportation and specialty services for participants while also providing vital administrative and clerical support to the PACE team.
This is an excellent opportunity to gain healthcare administrative experience in a mission-driven environment focused on dignity service and accountability.
Key Responsibilities
- Schedule specialty appointments for participants and coordinate transportation with families caregivers and vendors.
- Maintain clear communication with participants and families regarding appointments and specialty services.
- Provide front-desk/reception support as needed.
- Assist the PACE team with administrative duties including confidential file management.
- Document all interactions in medical records per established workflows.
- Report pertinent information to the clinical team and Interdisciplinary Team (IDT).
- Participate in quality improvement initiatives and special projects.
Qualifications
Minimum Requirements:
- High school diploma or equivalent.
- 1 year of experience in a clinical or healthcare setting.
- CPR and First Aid certification (or willingness to obtain within 6 months of hire).
Preferred Qualifications:
- Associate degree.
- 1 year healthcare experience (scheduling admin support or similar).
- Bilingual skills in one of CalOptimas threshold languages (Spanish Vietnamese Arabic Farsi Korean Chinese).
Skills & Abilities
- Strong organizational and problem-solving skills.
- Ability to manage multiple tasks and work in a fast-paced environment.
- Excellent communication skills (written and verbal).
- Proficiency with Microsoft Office Suite (Word Outlook Excel PowerPoint).
- Ability to establish strong rapport with diverse populations.
Physical Requirements
- Ability to sit type and use a computer for prolonged periods.
- Manual dexterity for clerical tasks.
- Ability to occasionally lift/move up to 50 lbs.
- Work may be indoors in clinical/office settings or occasionally outdoors.
Compensation
- Pay Range: $23.92 $33.48 per hour (based on experience).
- Full-time Monday Friday schedule.
How to Apply
If you are interested please send the following to Aroha Healthcare Technologies for submission:
- Updated Resume
- BLS/CPR & First Aid Certification
- Any additional supporting documents relevant to the position
Thanks & Regards
Nick Glenn Team Lead
Phone:- Extn. 211
Email:
Employment Type
Full-time
