UAB Office Manager
UAB Office Manager
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$ 39671 - 53673
1 Vacancy
Job Description
Description of Work
- *THIS IS AN ANTICIPATED VACANCY*This position is deemed eligible for hybrid telework under DNCRs Telework Policy.
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Application Process
Please watch our videoherethat walks you through each step of the application process.This position is located at:
1528 Ft. Fisher Blvd.South Kure Beach NC 28449Primary Purpose of Position:
This position supports administrative work for a UAB staff of eight who are involved with evaluating and managing archaeological resources throughout the State. Substantial knowledge is required to perform a variety of tasks as a generalist in support of administration programming and technical operations. Employees perform a variety of ongoing work functions that include budget and procurement a diversity of archival and archaeological records GIS mapping reports and files public contact office equipment and computer software programs composition and general office duties. The employee is expected to work at higher levels of independence from regular supervision while working under the supervision of the Branch supervisor. The position may supervise volunteers interns and temporary employees. Employees work independently to perform office support and certain administrative and programming tasks in support of the UAB and require substantive knowledge of the branchs policies practices and procedures to select and apply the most appropriate process or guideline to complete the work.
Key Responsibilities include but are not limited to:
- Budget and Procurement: This position is responsible for maintaining UAB state and federal budgets and the QAR state and grant budgets by keeping a ledger of expenditures preparing purchase orders for UAB and supervising purchasing for the QAR P-card purchases and logs processing travel reimbursement records arranging budget line item transfers maintaining line item balances keeping track of shipping and receiving and when appropriate picking up necessary equipment and supplies. The employee will also assist the UAB director with the preparation of new budget requests.
- UAB Office Management: The employee provides essential UAB administrative support by overseeing the UAB personnel time management system (Beacon) maintaining office supplies keeping administrative files in an organized and timely fashion maintaining vehicle logs and arranges for periodic service and maintenance keeping policy files from department offices to disseminate to UAB staff attends meetings and prepares notes when needed and trouble shoots personnel and administrative questions and concerns. With assistance from other UAB staff members conduct an annual inventory of fixed assets buildings and equipment and when needed plan for surplusage unused equipment. This employee will with other staff input choose projects for and supervise student interns and volunteers.
- Collections Records Management: This position is tasked with the maintenance of the database containing the UAB historic shipwreck files that includes over 5000 entries; to create and maintain a GIS database of the UAB Site Files. The employee will be tasked with organizing the UAB K Drive; complete a current list of artifacts held at UAB and compare to SATS database; and digitize the artifact records and drawings to provide proper back-up for this invaluable collection and provide searchable access for staff and researchers. The employee will also work closely with other OSA staff to include the UAB artifacts in the New Artifact Collection Database.
- Publications/Reports: As requested the employee will type edit and format final copies of reports and articles and prepare graphics and final layout for publication or posting on the Internet.
- Public Contact: The employee also is responsible for handling frequent walk-in inquiries at Fort Fisher. This position also has great deal of public contact via phone and email from the general public and parties involved with UAB including those representing Federal and state agencies Universities private contractors recreational dive groups UAB permit holders researchers and a host of others. The employee is required to disseminate information on UAB programs and/or direct them to the correct staff member. This position will process and handle all research requests for the UAB Underwater Sites. Work closely with supervisors (OSA and UAB) to create and participate in public events connected to the Queen Annes Revenge Shipwreck Project. These may occur at the conservation laboratory on-site (shipwreck recovery) museums or other public venues and include demonstrations lectures media interviews tours collection exhibitions and similar activities intended to share the QAR project findings with citizens school groups university classes public officials professional colleagues and other groups. Staff duties to fulfill these assignments involve frequent travel and extracurricular nights and weekends working hours.
- Public Education: The employee may be tasked with preparing flyers posters or announcements on behalf of UAB and occasionally the employee will be asked to make public presentations or to provide tours for school groups and the general public.
- Admin Support: Acquire and apply knowledge of most current DNCR procedures on business practices (budgets and accounting) personnel actions (paperwork and approvals flow) to daily work scheduling and performance. Work closely with DNCR administrative staff particularly with new employees and supervisors. Remain current on new/developing policies as they are made available by DNCR.
Position/Physical Requirements:
- Must be able to work Monday - Friday 8AM to 5PM.
Skills and Abilities / CompetenciesTo receive credit for your work history and credentials you must provide the information on the application form. Any information omitted from the application form listed as general statements listed under the text resume section or on an attachment will not be considered for qualifying credit.
Management Prefers:
- Demonstrated experience in procurement purchasing budget and/or accounting practices.
- Demonstrated experience performing a variety of office management tasks (i.e. filing written communication creating reports organizing resources or information).
- Demonstrated experience with database management.
- GIS certification.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See of for details.
High school diploma or General Educational Development (GED) diplomaANDfour years of related administrative experience;ORequivalent combination of education and experience.Supplemental and Contact Information
Section/Unit Description:
The Office of State Archaeology coordinates and implements a statewide program of prehistoric historic and underwater archaeology. The OSA is part of the North Carolina Office of Archives and History Department of Natural and Cultural Resources. The OSA serves as the professional archaeology staff for the State Historic Preservation Office and the NC Historical Commission. Legal and professional responsibilities include archaeological resource protection data inventory collections and records management public education environmental review grants administration and technical assistance to the public and other government agencies.
Division Description:
The Division of Historical Resources within the Office of Archives and History is home to four programs including the Office of State Archaeology; the Highway Historical Marker Program; The Historic Preservation Office; and Historical Publications. The work of these programs is diverse from marking historic places with highway historical markers to helping drive economic growth by aiding the rehabilitation of historic buildings to aiding constituents with preserving archaeological sites.
Agency Description:
The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state including 27 historic sites seven history museums two art museums five science museums four aquariums 35 state parks four recreation areas dozens of state trails and natural areas the North Carolina Zoo the State Library the State Archives the N.C. Arts Council the African American Heritage Commission the American Indian Heritage Commission the State Historic Preservation Office the Office of State Archaeology the Highway Historical Markers program the N.C. Land and Water Fund and the Natural Heritage Program. The Departments vision is to be the leader in using the states natural and cultural resources to build the social cultural educational and economic future of North Carolina. Everyone is welcome. For more information please visit . We encourage you to apply to become a part of our team!
The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge skills and abilities without regard to race religion color national origin sex pregnancy gender identity or expression sexual orientation age (40 or older) disability National Guard or veteran status genetic information political affiliation or political influence.
Application Process
Please watch our videoherethat walks you through each step of the application process.Be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. See Resume or See Attachment willNOT be accepted.
Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.
If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be must be submitted by 5:00 PM on the closing date.
Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. Upon the closing date applications are Under Review and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.Degree/College Credit Verification
Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. If you have student loans becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.
Veterans and National Guard Preference
Applicants seeking Veterans Preference must attach aDD Form 214 Certificate of Release or Discharge from Active Duty along with the state application.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.
Applicants who are former member of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment DNCR will ensure that persons with disabilities or known limitations covered by the PWFA are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.
Employment EligibilityIt is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).Sign On Bonus Eligibility
To be eligible for a sign-on bonus the candidate must not have worked as a probationary permanent or time-limited employee in the last 12 months as an employee in North Carolina state government including without limitation the judicial system state executive branch agencies and the university system subject to the State Human Resources Act.
NEOGOV Technical Assistance
If you are having technical issues logging into your account or applying for a position please review the Get Help/FAQs information on the website. If you are still experiencing technical issues with your application please call the NEOGOV Help Line at .
CONTACT INFORMATION:
N.C. Department of Natural and Cultural Resources
Division of Human Resources
Melissa Riley
109 E. Jones Street
Raleigh NC 27601
Phone:
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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