Payroll Technician
Payroll Technician
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Job Description
DESCRIPTION
Mendocino-Lake Community College District is currently accepting applications for a Payroll Technician to work in our business services department.
This is a full-time Classified position 40 hours per week 12 months a year.
We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission. Please review our District Mission Goals and Values at the following website:MLCCD - Mission Goals and Values.
RESPONSIBILITIES
Under the direction of the department manager the Payroll Technician analyzes prepares maintains and verifies all fiscal records and supporting documents related to the processing of District payroll for all employee groups. The position is responsible for analyzing computing and processing employee health benefits and standard payroll deductions including processing the payments of all employee payroll deductions as required. Employees in this classification receive limited supervision within a framework of standard policies and procedures. This job class is responsible for exercising judgment and problem solving in the analysis preparation and processing of all payroll functions within strictly defined timelines. This job class functions as the lead position within Payroll and requires specialized technical knowledge of District policies IRS and EDD payroll laws and reporting requirements Education Code Labor Code Public Employees Retirement Systems and collective bargaining contracts. Employees in this position must maintain a high degree of confidentiality.
We recommend downloading this job announcement as you prepare your application materials for submission.Incomplete applications will not be forwarded to the screening committee.APPLICATION PROCEDUREThrough this online portal submit the following documents:
- Completed online application
- Resume
- A cover letter that succinctly addresses how your experience and professional qualifications prepare you for this position
- Contact information for 3 professional references (no letters please; letters submitted will not be reviewed by the screening committee)
- Copies of applicable transcripts
- Be prepared to answer the following supplemental question during the supplemental questions of the application:If you are selected for this position how will you demonstrate commitment to student & institutional success
Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic socioeconomic cultural disability and ethnic backgrounds of our community college students.
SALARY AND BENEFITS
Salary Range (27): The starting monthly salary range is $4804 $5044. There are seven annual step movements; initial placement will be at step 1 unless approved by the Superintendent/President.
Please see the current salary schedule here:MLCCD - Salary Schedule
Benefits: Withnomonthly premium contribution from the employee we offer a comprehensive benefits package that includes family medical dental vision EAP benefits and employee life insurance. Additional voluntary life insurance is available for employee purchase. Benefits are effective the first of the month following hire date.
Holidays and Paid Time Off: The successful candidate will earn twelve (12) days of vacation and twelve (12) days of sick leave per year. Vacation leave increases with the length of service. There are twenty (20) paid holidays annually.
Retirement: This position is eligible for CalPERS Retirement.
REPRESENTATIVE DUTIES
The successful candidate will support student and institutional success by executing the following duties:
- Processes hourly and salaried computerized payroll for faculty classified management confidential temporary and student employees.
- Calculates pay for short-term and student employees based on timesheets and changeforms.
- Reconciles and prepares payroll payment of District-paid employees.
- For all employees enters salary budget and payroll code information into computer from change forms salary input forms and part-time faculty salary reports along with information regarding W-4s voluntary deductions TSAs health benefits retirementbenefits IRS 125 plan payroll taxes and garnishments.
- Runs a prelist report and proofs it for accuracy pursuant to audit requirements; delivers to the county office of education for final auditing and check printing; receives checks from the county office of education and distributes them to employees.
- Maintains vacation and sick leave records; processes employment verifications and other requests for payroll information; prepares correcting journal entries as needed.
- Interprets and implements payroll rules regulations policies and procedures.
- Assures payroll compliance by participating in on going professional development
- Prepares and maintains a wide variety of payroll-related documents and materials (e.g. time cards withholding information personnel action forms employee contributions retirement contributions etc.).
- Maintains all records and reports related to the final payroll calculation and all associated reports for each payroll.
- Develops query reports for District staff as requested.
- Coordinates with Human Resources on workers compensation reimbursements and salary offsets.
- Coordinates with County Office of Education to develop complex queries and payroll reports.
- Analyzes annual payroll; reconciles and prepares W2s at end of each calendar year.
- Analyzes and prepares monthly standard journal entries charging various funds for payroll and benefits costs as directed by the Director of Business Services.
- Serves as information source to employees administration insurance carriers and others regarding District payroll processing procedures requirements and standards.
- Researches information and provides input to the Administration on a variety of payroll related matters; prepares reports and correspondence as needed.
- Coordinates and manages specialized functions and projects independently.
- Prepares payroll contribution reports to verify accurate reporting of employee service to pension plans.
- Creates and maintains deduction codes associated with PERS STRS and miscellaneous benefits.
- Works cooperatively and collaboratively with Human Resources staff to test changes to the integrated software system ensure functionality and prevent negative impacts on other departments.
- Trains and instructs staff in established methods and procedures.
- Establishes schedules and prioritizes assigned Payroll projects and activities.
- Performs other related duties similar to the above in scope and function as required.
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.- Mobility: frequent sitting for long periods; frequent walking and standing; occasional reaching above and below desk level; frequent balancing on varied surfaces.
- Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers write/take notes and feel individual objects.
- Lifting: frequent lifting of papers files equipment and material weighing up to 15 pounds; may lift up to 50 pounds occasionally.
- Visual Requirements: frequent use of vision sufficient to read files documents and computer screens and do close-up work.
- Hearing/Talking: frequent hearing and speaking in person and on the telephone.
- Emotional/Psychological Factors: frequent need to make decisions and concentrate; frequent contact with others; frequent deadlines and time-limited assignments.
Office environment; subject to interruptions and distractions.QUALIFICATIONS
Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test.
Sensitivity to and understanding of the diverse academic socioeconomic cultural disability geographic and ethnic backgrounds of students staff and faculty.
PREFERRED QUALIFCATIONS:
AA/AS Degree
Experience in a responsible position having increasingly difficult payroll bookkeeping and/or auditing responsibilities.
KNOWLEDGE OF:- Methods practices terminology and procedures used in Payroll administration.
- Education or governmental payroll retirement systems group health plans and applicable laws and regulations.
- Federal and state laws codes and regulations concerning Payroll administration.
- Research methods reporting writing and proof-reading techniques.
- Verbal and written communication skills; correct usage of English grammar spelling punctuation and vocabulary.
- Interpersonal communication skills using tact patience and courtesy.
- Applicable sections of District policies bargaining unit agreements laws codes rules and policies affecting the processing and reporting of payroll activities.
- Current technologies personal computer and associated software such as word processing spreadsheet presentation and/or database software.
- Financial record keeping and accounting principles methods and practices for payroll processing.
- Learn District Federal State and County policies procedures and regulations related to assigned payroll functions.
- Assemble organize and analyze data in an effective and useful manner.
- Understand and carry out a variety of complex directions with limited supervision.
- Establish and maintain accurate payroll records and prepare accurate financial and statistical summaries and reports.
- Perform mathematical calculations accurately and rapidly.
- Apply rules and regulations accurately to complex unique novel and context-specific cases.
- Exercise critical thinking to quickly identify problem areas or situations isolate causes propose solutions and take appropriate action to resolve problems identified.
- Organize and prioritize assigned work tasks to meet strict timelines.
- Operate a variety of standard office machines and equipment such as computer adding machine copier fax and other technologies.
- Communicate effectively in both oral and written forms.
- Learn from errors determine appropriate corrective action and prevent repeated occurrences.
- Establish and maintain cooperative and effective work relationships with other including those from diverse academic socio-economic cultural ethnic and disability backgrounds.
- Work closely with H.R. staff to streamline processes and test new procedures.
- Be flexible while working with others in a wide variety of circumstances and time constraints.
- Research and use publications and resources related to payroll laws and Ed Code.
ADDITIONAL INFORMATION
IMPORTANT NOTES REGARDING APPLICATION PROCEDURE
All application materials must be received by 11:59 pm on the closing date indicated above
Only completed applications with the above required documents will be reviewed by the committee
Application materials not required (including reference letters) for this position will not be reviewed
Remove personally identifiable information such as personal photos social security number birth date age and gender from your application materials.
Expenses related to the recruitment process are the responsibility of the applicant
Incomplete application packets will not be accepted
Interviews are by invitation only
The college does not reimburse applicants for related travel expenses
SELECTION PROCEDURE
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview and finalists may be invited to return for a second interview. All notifications will be via email and by accessing your applicationprofile.
CONDITIONS OF EMPLOYMENT(Prior to beginning employment)
- In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
- MustbefingerprintedthroughDOJandFBIandhavebackgroundclearance;andMusttakeaTBtest (oncehiredandevery fouryearsthereafter).
- Within 6 months of employment must complete required District trainings such as Sexual Harassment Prevention.
- Mendocino-Lake Community College District is not authorized to sponsor employment visas and be the employer of record for F-1 Visa - OPT extension
COMMITMENT TO DIVERSITY
The Mendocino-Lake Community College District is committed to employing qualified administrators faculty and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness promotes mutual understanding and respect and provides suitable role models for all students including first generation students underrepresented students and students of color. The District strives to employ and retain faculty staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.
Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.
Mendocino-Lake Community College District is an Equal Opportunity Employer.
EEO STATEMENT
Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race color sex or gender gender identity gender expression age religion marital status disability sexual orientation national origin medical conditions genetic conditions pregnancy (including pregnancy childbirth and medical conditions related to pregnancy or childbirth)military or veteran status. Mendocino College also prohibits harassment on any of these bases including sexual harassment as well as sexual assault domestic violence dating violence and stalking.
ACCOMMODATIONS
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at or via email at.
ABOUT OUR COLLEGE
Established in 1973 Mendocino College a Hispanic Serving Institution is a vibrant and inclusive academic community rich in culture creativity diversity and technology. A fully accredited two- year community college the District serves more than 6500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment Mendocino College prepares students for a future of innovation and success.
The beautifully landscaped main campus is located in Ukiah California. With views of oak- covered hills sprawling vineyards and distant mountains the 127-acre campus is equipped with a state-of-the-art Library/Learning Center high-tech Nursing Facility and Student Center. The college operates three fully equipped centers in Fort Bragg Lakeport and Willits conveniently providing our valued students with quality instruction academic support and administrative services in neighboring communities.
With a comprehensive curriculum and engaging instruction Mendocino College provides a wide variety of degree certificate transfer occupational and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes personalized academic advising and several hundred dedicated faculty and staff.
ABOUT OUR COMMUNITIES
Mendocino and Lake Counties include some of Californias most picturesque landscape. Because of the geographic location climate and natural beauty Mendocino and Lake Counties attract many visitors. Agriculture timber and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the states famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing swimming fishing boating sailing camping hiking tennis and golf.
Check out the local visitor guides to find out more: Experience:
IC
Employment Type
Full-Time
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