Intellectual Property Legal Assistant
Intellectual Property Legal Assistant
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Job Description
Position: Legal Intellectual Property Assistant
Work Model: Hybrid (3 days onsite / 2 days remote after onboarding)
Madison WI
Responsibilities:
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Prepare proofread revise profile and save correspondence and document drafts.
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Manage client billing activities including time entry proofreading modifying and sending invoices.
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Provide administrative support to a practice group of six attorneys one paralegal and two legal assistants.
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Open new files in Aderant and Foundation IP.
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Prepare send and save Engagement Letters for new clients.
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Scan incoming mail and distribute to attorneys.
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Save attorney e-mails into NetDocs.
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Assist in preparing formal documents such as Application Data Sheets IDSs Declarations Powers of Attorney Assignments Issue Fee Transmittals and transmittal letters.
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Send docket-filed reporting e-mails and assist with reminders.
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Provide docket report and Foundation IP updates to attorneys.
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Process wire/check requests and expense reports; route invoices to Accounting.
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Assist with USPTO filings.
Qualifications:
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Education: Associate degree High School Diploma GED or relevant industry certifications.
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Required Skills:
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Organization & Multitasking: Manage multiple priorities in a fast-paced environment.
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Attention to Detail: Accuracy in proofreading filing and meeting deadlines.
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Communication: Strong written and verbal skills for working with attorneys clients and external contacts.
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Legal Knowledge: Familiarity with legal terminology court systems and document requirements.
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Technical Proficiency: Skilled in Microsoft Office Suite case management systems e-filing platforms document management tools and office equipment.
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Professionalism: Maintain confidentiality of sensitive client and case information.
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Problem-Solving: Anticipate attorneys needs and proactively address issues.
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Hybrid Work Model:
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Standard schedule: 3 days onsite / 2 days remote (subject to performance and eligibility).
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Onboarding period: 4 6 weeks fully onsite.
Employment Type
Full-time
