Payroll Supervisor
Payroll Supervisor
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Job Alert
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Job Alert
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$ 5390 - 7270
1 Vacancy
Job Description
WHY JOIN #TEAMRC
The Rancho Cucamonga Finance Department is seeking a detail-oriented and forward-thinking Payroll Supervisor who delivers exceptional customer service to employees ensures the highest level of confidentiality embraces new systems and evolving processes and brings initiative motivation and strong leadership to the team. Were looking for a knowledgeable diligent and team-oriented professional ready to lead payroll operations with accuracy efficiency and integrity.
The ideal candidate will align with the mission and core values of the Finance Department possess exceptional customer service and organizational skills demonstrate acute attention to detail and bring expertise in payroll operations. They will have the ability to manage complex payroll functions ensure compliance with applicable regulations and operate advanced financial and payroll systems.
The ideal candidate will have knowledge and/or experience in the following:
- Providing leadership guidance and day-to-day supervision to the payroll team fostering a collaborative high-performance and customer service-oriented work environment.
- Delivering outstanding customer service while maintaining the highest level of confidentiality related to employee records and payroll matters.
- Leading payroll audits; reviewing and validating payroll reports; preparing and posting payroll journal entries; maintaining accurate documentation for audit readiness.
- Managing end-to-end payroll processing including off-cycle and retroactive payments garnishments and complex deductions.
- Navigating and optimizing payroll processes within Workday including configuration knowledge reporting and integrations. Participating in system testing upgrades and payroll module improvements in Workday.
- Coordinating system integrations with ADP Telestaff and other payroll-related services for accurate data flow between systems and services.
THE FINANCE DEPARTMENT
The overall mission of the Finance Department is to provide excellent service to both our internal and external customers with the highest degree of reliability and timeliness while maintaining appropriate financial control of City resources.
The core values of the Finance Department are:
Innovation: We encourage and support creative ideas which improve our service delivery.
Quality: We strive for quality in all endeavors and take pride in the
Respect:We show respect for each other for those we serve and for those we regulate.
Stewardship:We are faithful stewards of the public resources entrusted to us.
Teamwork: We work as a team where each employee is valued supported and respected.
WHAT YOU WILL BE DOING HERE AT TEAM RC
- Reporting to the Finance Manager the Payroll Supervisor manages daily payroll operations including full-cycle payroll processing payroll tax filings benefits deductions garnishments retroactive adjustments and off-cycle check runs.
- Lead train and evaluate payroll staff setting team performance expectations assigning work monitoring outcomes and providing coaching in alignment with City policy.
- Oversee and maintain Workday Payroll configuration including pay components earning and deduction codes tax tables costing allocations and system integrations with Telestaff ADP and other payroll-related systems.
- Prepare and reconcile payroll-related journal entries including labor accruals payroll liability accounts and payroll related general ledger adjustments for financial reporting.
- Ensure compliance with applicable federal state and local payroll regulations including CalPERS IRS ACA and labor contract provisions. Manage quarterly and annual payroll tax filings.
- Coordinate with Finance and HR staff to generate and configure salary schedules benefit cost projections COLA updates and related payroll datasets for budgeting and audit purposes.
- Support year-end activities and external audits including preparation of audit schedules reconciliations and documentation of payroll processes and internal controls.
ARE YOU QUALIFIED
Education and/or Experience:
A typical way of obtaining the knowledge skills and abilities outlined above is an Associates degree in bookkeeping accounting or a closely related field; and at least five years of progressively responsible experience in performing payroll duties and functions at least two years of which were in a lead capacity which included performing financial or statistical recordkeeping; or an equivalent combination of training and experience. Experience in a public agency is especially desirable.
Substitution:A total oftwoyears of professional-level experiencein bookkeeping accounting or a related field and five years of experience in performing payroll duties and functions or any combination of training and experience that provides the desired knowledge and abilities can besubstituted for the Associates degree requirement.
Knowledge Skills and Abilities:
Knowledge of City rules procedures and practices governing payroll and related transactions; methods practices documents and terminology used in processing payroll transactions and in financial recordkeeping; operations and requirements of the Citys computerized payroll system; operations and uses of database applications; visual basic/SQL programming and advanced excel formulas and macros in the design and development of payroll and human resource-related applications and reports; election choices and employee costs for City benefit plans; City functions and operations and associated payroll issues; theory principles and practices of general fund and governmental accounting including internal control; federal state and local laws regulations and court decisions applicable to assigned areas of responsibility; Principles and practices of public administration including budgeting and maintenance of public records; principles and practices of sound business communication; knowledge of spreadsheets and other standard financial and business software; standard office procedures and practices; principles and practices of effective supervision; City human resources policies and procedures and labor contract provisions. Ability to operate a computer and spreadsheet software; collect evaluate and interpret data either in statistical or narrative form; analyze administrative operational procedural organizational and/or financial problems evaluate alternatives and reach sound logical fact-based conclusions and recommendations; interpret apply explain and reach sound decisions in accordance with laws regulations policies and procedures; communicate clearly and effectively both orally and in writing; prepare clear concise and comprehensive correspondence reports and other written materials; prepare and maintain accurate and complete specialized records and files; organize set priorities and exercise sound independent judgment within areas of responsibility; maintain confidential and sensitive information; exercise tact and diplomacy in dealing with sensitive and complex issues and situations; establish and maintain effective working relationships with City management staff vendors and others encountered in the course of work.WHERE DO YOU GO FROM HERE
- Applications must be complete and demonstrate that the minimum qualifications are met. All statements made on the application are subject to investigation and verification. Resumes may be attached to completed application form as supplemental information and will not be accepted in lieu of an official application form. Applications will be screened and the most qualified candidates who best match the needs of the City will be invited to compete further in the examination process. All candidates will be notified of their application status by email throughout the recruitment process. Candidates invited to compete in the examination process who successfully pass the examination process will be place on an eligibility list. The candidate on the eligibility list who most closely meets the requirements of the City may be selected to receive a final offer. The City may conclude that none of the candidates even those who meet the minimum qualifications are appropriate for the position.
Successful candidates shall be required to:
Pass a reference and background verification. References will not be contacted until a mutual interest has been established; and
Provide proof of a valid California drivers license and be insurable; and
Pass a pre-employment medical exam
Degree verification
Credit Check
If hired candidates must complete a verification form designated by Immigration and Naturalization Service to certify that they are eligible for employment in the United States of America and furnish proof certifying legal authorization to work in the United States.
The City of Rancho Cucamonga Participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United accordance the City will provide the U.S. Citizenship and Immigration Services and if necessary the Department of Homeland Security and Social Security Administration with information from each new employees Form I-9 to confirm work authorization. For additional information regarding E-Verify the Federal Governments online employment eligibility verification system please visit.
Disclaimers
The City of Rancho Cucamonga abides by a nepotism policy which may preclude you from being hired if the City employs a relative. The City of Rancho Cucamonga makes reasonable accommodations for disabled persons considering each situation on an individual basis. Please make direct requests for accommodation to Human Resources. For information on the Employee Rights under the Family and Medical Leave Act please click:Here
There is a no smoking policy in effect in all City Offices and vehicles. Finally please note that the provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this bulletin may be modified or revoked without notice. Questions regarding this recruitment may be directed to Human Resources at
For more Applicants may wish to visit the Citys official website at
Required Experience:
Manager
Employment Type
Full-Time
