Executive Assistant
Executive Assistant
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Job Description
You will be the trusted right hand to the Site Leader & VP Engineering ensuring Warsaw Hub operations run smoothly and delivering high-leverage business support.
Key responsibilities
- Executive support & logistics complex calendar orchestration across global time zones travel visa and expense management visitor logistics procurement paperwork.
- Internal communications draft site-wide announcements newsletters and leadership messages (Polish & English) maintain Confluence/SharePoint pages and digital signage.
- Presentation production story-board and design executive-level decks for All-Hands QBRs and board briefings enforce Visa brand standards.
- Reporting & data analytics collect headcount hiring funnel budget vs. actual and DEI KPIs build and refresh Excel/Sheets dashboards and light Power BI/Tableau views provide flash analyses ahead of leadership meetings.
- Project / programme support track action items RAID logs and status summaries for site initiatives (e.g. office expansion ISO audits CSR events) highlight risks and drive follow-ups.
- Culture & stakeholder management partner with HR Comms and Facilities on engagement events act as ambassador for new hires and visiting executives.
This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.
Qualifications :
Must-have:
3 years supporting VP/C-suite leaders in a multinational technology or fintech environment.
Business-level English (written & spoken).
Expert Outlook calendar skills PowerPoint mastery strong Excel/Sheets (pivot lookup basic PowerQuery).
Proven record ghost-writing executive communications and crafting presentation narratives.
Experience collating metrics and turning raw data into management insights.
Ability to juggle shifting priorities with calm urgency absolute discretion and executive presence.
Nice-to-have:
Exposure to Power BI or Tableau Jira/Confluence Smartsheet or MS Project.
Formal training or certification in communications business analytics or project management.
Track-record supporting a high-growth engineering site or business-unit launch.
Ambition to grow into Chief-of-Staff or BizOps roles.
Additional Information :
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
