Senior Executive Assistant
Senior Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
5years
USD 1700 - 1700
1 Vacancy
Job Description
This is a remote position.
Our client is a boutique marketing and communications consultancy focused on health wellbeing lifestyle nutrition and purpose-driven initiatives. With a strong presence in the Asia-Pacific market they are dedicated to delivering outstanding results and fostering a collaborative transparent team culture.
They are seeking a highly organised and proactive Executive Assistant to support the CEO and help ensure smooth business operations.
The EA will manage the CEO s schedule business activities and selected personal tasks while also assisting with agency operations HR processes and event coordination. The ideal candidate is detail-oriented discreet and able to juggle multiple priorities in a fast-paced environment with strong emotional intelligence and the ability to anticipate needs.
Key Responsibilities
Diary & Administration
Proactively manage the CEO s complex calendar across multiple time zones scheduling internal and external meetings ensuring all links briefs and materials are prepared in advance.
Monitor upcoming commitments provide timely reminders and prepare relevant documentation.
Screen prioritise and respond to communications on behalf of the CEO as required.
Utilise AI tools (e.g. scheduling assistants drafting tools data summarisation tools) to improve efficiency and output quality.
Travel Management
Coordinate domestic and international travel including flights accommodation transfers visas and itineraries.
Prepare detailed travel packs and provide support during travel periods.
Agency & Client Event Support
Assist in planning organising and executing agency and client events including logistics registrations RSVP management and onsite coordination.
Human Resources Support
Prepare and manage HR documents such as employment contracts onboarding materials and confidentiality agreements.
Maintain confidential personnel files and HR databases.
CEO Personal Support
Handle ad hoc personal errands and tasks for the CEO.
Source and prepare gifts for clients stakeholders and team members.
Culture & Team Support
Manage the team birthday and anniversary program including sourcing and organising gifts or celebrations.
Support training programs and other internal initiatives such as AI rollout.
Coordinate team engagement activities throughout the year.
Key Attributes
Discreet dependable and professional.
Calm under pressure with a proactive can-do attitude.
Exceptional attention to detail and presentation.
Collaborative and supportive team player.
Skills & Experience
5 years experience as an Executive Assistant Personal Assistant or Office Manager supporting senior leaders or C-suite executives.
Background in marketing PR creative or consultancy sectors preferred.
Highly organised adaptable and solutions-focused with the ability to manage shifting priorities.
Strong written and verbal communication skills.
High level of discretion confidentiality and trustworthiness.
Proficiency in Microsoft Office Suite Zoom Teams and calendar management tools; tech-savvy and open to learning new platforms.
Flexibility to adjust working hours to support international travel and events.
High emotional intelligence and team-oriented mindset.
Independent Contractor Perks
Permanent work-from-home setup
HMO coverage in eligible locations
Immediate hiring
ZR26123JOB
5+ years experience as an Executive Assistant, Personal Assistant, or Office Manager supporting senior leaders or C-suite executives. Background in marketing, PR, creative, or consultancy sectors preferred. Highly organised, adaptable, and solutions-focused with the ability to manage shifting priorities. Strong written and verbal communication skills. High level of discretion, confidentiality, and trustworthiness. Proficiency in Microsoft Office Suite, Zoom, Teams, and calendar management tools; tech-savvy and open to learning new platforms. Flexibility to adjust working hours to support international travel and events. High emotional intelligence and team-oriented mindset.
Education
N/A
Employment Type
Full Time
