Complaints Intake Specialist
Complaints Intake Specialist
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Job Description
At U.S. Bank were on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions enabling the communities we support to grow and succeed in the right ways all more confidently and more oftenthats what we call the courage to thrive. We believe it takes all of us to bring our shared ambition to life and each person is unique in their potential. A career with U.S. Bank gives you a wide ever-growing range of opportunities to discover what makes you thrive. Try new things learn new skills and discover what you excel atall from Day One.
Job Description
The intake specialist is responsible for reviewing inquiries redirecting/closing non-complaints creating complaint cases in Salesforce and Atlas and assigning complaint cases to resolution.
Daily Work:
- Review daily assignment schedule
- Review QM exceptions (if applicable); remediate exception or inform leadership that the exception should be challenged
- Work items/queues assigned to you for that day
- Once assigned items are cared for the specialist will move to Salesforce new cases (working oldest to newest); specialist will continue to monitor their assigned queues to ensure new items are handled timely
- For complaints locate the customer/account create cases in Salesforce and Atlas complete necessary fields in Salesforce and Atlas and assign to the appropriate resolution agent
- For complaint case assignments the intake specialist accesses the assignment tracker locates the applicable resolution team tab scrolls to the most recent entry for that case type to confirm the last person assigned then accesses the OneNote assignment pages to confirm who is next in line for a case. If there is a limit the intake specialist must consult the applicable report in Salesforce to confirm the current case count for that agent. Once the agent is confirmed the intake specialist will add their name as the next entry in the tracker (spreadsheet) and assign the cases to them in Salesforce and Atlas while ensuring the team and respondent details are accurate
- For non-complaints the intake specialist will return the inquiry/correspondence to the submitting agent
- At the end of the day ensure no cases remain in your name unless you have added a case comment indicating the information you are pending to complete setup of the case.
Basic Qualifications:
- High school diploma or equivalent
- Typically one to two years of relevant experience preferably in quality analysis and measurement activities.
Preferred Skills/Experience:
- Good knowledge and understanding of the products and services applicable to the assigned area
- Good knowledge of the productivity and accuracy standards of the assigned area
- Effective verbal and written communications skills
- Proficient computer navigation skills using a variety of software packages including Microsoft Office application.
Working Hours: Monday Friday between 8 AM 10 PM. Each shift is 8 hours long. Team will rotate on shifts week on week based on business requirements and preferences where possible published for the next month a week ahead of 1st of the month.
The role offers a hybrid/flexible schedule which means theres an in-office expectation of 3 or more days per week and the flexibility to work outside the office location for the other days.
If theres anything we can do to accommodate a disability during any portion of the application or hiring process please refer to ourdisability accommodations for applicants.
Benefits:
We offer an exciting fast-paced and diverse working environment with employees of many different nationalities. We provide benefits to help you protect your health and financial security; and give you peace of mind. We also invest in your career growth with development resources that give you the opportunity to stretch and shine.
Posting may be closed earlier due to high volume of applicants.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
