*Sr Admin/Fin Coordinator

Required Education: Bachelors degree in Accounting Finance Business Management or related field.

• 24 months of office management financial management or related experience.

Equivalency/Substitution:Will accept 48 months experience in lieu of the Bachelors degree for a total of 72 months related experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Advertised Working Requirements:

• Physical:
  • Sit for prolonged periods.

  • Communicate effectively and listen.

  • Ability to engage in repetitive motion
• Environmental:
  • Standard office environment.

Departmental Preferences:

• Administrative and financial experiences preferred.
• Experience with Microsoft Office and Zoom a must.
• Must be able to make independent decisions and have a strong attention to detail.

Supervision: None

Why You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practice.

Come join the staff at OU HSC and become a part of Oklahomas premier research university which leads the state in education and career opportunities.

Duties:

• Provides administrative and financial management to a department or college by performing accounting financial analysis payroll project coordination personnel and administrative coordination and event planning.
• Manages all departmental accounts.
• Reconciles monthly financial reports to clear outstanding expenses payroll budget revisions and transfers.
• Creates cost spending certification reports.
• Monitors and ensures money is spent correctly.
• Sets up new vendors and ensures invoices are on the correct accounts.
• Makes cash deposits into special accounts.
• Maintains budget and grant administration
• Pcard management and OU Foundation funds.
• Acts as the payroll coordinator for the department or provides oversight.

• Coordinates and carries out projects or assignments requiring initiative

  independent action and specialized knowledge or expertise.

• May include producing in-house publications performing public relations functions and monitoring staff to ensure guidelines and procedures are followed.
• Completes new employee paperwork and ensures accuracy.
• Contacts various offices to request information as needed.
• Opens and monitors positions in PeopleSoft
• updates time supervisor assigns required trainings and runs reports as needed.
• May conduct some training of office personnel.
• Secures computer access.
• Works with Human Resources Department on various issues.
• Performs administrative duties including but not limited to ordering and tracking supplies making travel arrangements reimbursements keeping a calendar setting up meetings and appointments and assisting with various awards and award committees.
• Solves departmental problems as they arise.
• Assists with the development implementation and interpretation of policies and procedures ensuring compliance with federal state and university policies and regulations.
• Coordinates special events to include but not limited to ordering catering mailing invitations setting up PA system assisting speakers and reserving rooms.
• Oversees records maintenance (inventory personnel office files etc.) Provides Faculty support with purchases travel and faculty liaison policies and procedures faculty awards funding requests reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.