HR Administration Specialist
HR Administration Specialist
Posted on :
14-08-2025
Employer Active
1 Vacancy
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Job Description
We are a Polish branch of a fast-growing InsurTech product company from Silicon Valley - Hippo Insurance. Our mission is to revolutionize home insurance in the US starting from IoT monitoring devices to our industry-leading software.
How do we want to get there We need top-notch talent just like you!
Putting a lot of effort into hiring top-tier professionals is proof that we care a lot about the experience the attitude human approach and what we could call culture fit.
SwingDev is all about people - yes it may sound a bit cliche. But whether were writing code or just hanging out we know that people are at the heart of everything we do. We like to have a good time and keep things light even when were tackling big projects. We could brag about whats making us special but weve boiled it down to two key ingredients: mature companionable people who rather than compete prefer to inspire and have each others backs; a culture of trust empathy and positivity that keeps us together lets us interact as teammates and friends and truly enjoy the ride.
So if youre an HR Administration Specialist looking to shake things up and have a good time while youre at it youve come to the right place.
We might be a match if you
- Have at least 4 years of experience as an HR Administration Specialist preferably in the IT industry (but were open-minded folks and welcome experience from other industries too!) in a mid-sized company
- Possess knowledge about Polish labor law social security laws and other regulations relevant to civil-based contracts in the IT industry
- Stay up-to-date with the latest changes in regulations concerning payroll social security labor law and other regulations in the field
- Demonstrate organizational and analytical skills with an eagle eye for detail
- Are a team player and an excellent communicator
- Can navigate through Gmail Google Drive Google Docs and Google Sheets with closed eyes
- Are available to work from our office in Warsaw (but dont worry you can work remotely up to 3 days a week - so you can still enjoy that sweatpants life)
- Speak Polish at a native level and have proficient English skills (B2 level) to easily navigate conversations
- Possess the ability to organize your work and time effectively and take full ownership of the tasks you handle
- Extra points if you have experience with MacOs and Slack or HR tools like Personio.
What will you do
- Youll be responsible for keeping all HR documents in tip-top shape.
- Youll serve as the go-to person for HR data management ensuring everything is organized and accurate.
- Youll manage personal files (B2B) ensuring they are up-to-date signed and securely stored.
- Youll prepare and sign annexes to employee contracts as necessary.
- Youll manage benefits and maintain communication with their providers.
- Youll coordinate periodic medical assessments & health and safety trainings (BHP).
- Youll provide support for employee-administration matters and assist the team every step of the way.
- Youll stay updated on the latest law regulations and ensure everyone is well-informed.
- Youll support other members of the Administration People and Leadership teams in all employee-related matters.
Recruitment process:
- Send us your CV its the best way for us to get to know you.
- Have a quick phone call with Ola one of our Recruiters
- Complete 30-minute one-way video interview.
- Meet Magda our HR Admin & Office Manager and Ola who you already know by now!
- Meet on the final stage with Marcin and Alicja.
- and... welcome aboard!
What benefits are waiting for you
Salary
PLN VAT on B2B or equivalent on the contract of employment (PLN gross per month)
Basics
Form of employment of your choosing
Hybrid work & flexible working hours
Paid sick leave
Paid holidays
Health & Safety
Private medical care with dentists & orthodontists package for you and your family
Group life insurance
Psychotherapists support free online sessions with psychologists and psychotherapists. Home physiotherapy Multisport card & meditation apps reimbursed 50%
Working conditions & Development
Gear with Apple Logo and a nice Dell monitor
50% reimbursement for courses conferences books & certificates
Free access to private language lessons
6 Personal Development Days & 4 Voluntary Days Off
Extras you may like
Cafeteria platform extra stwkaevery month to spend on whatever you want to
Nanny services for parents
Concierge services a personal assistant to help you to deal with your everyday matters
Chill room with table football & PlayStation 4
Free snacks and ice cream in the office (every day all year round!)
Free Friday Lunch in the office
Team building events we party together several times a year during the annual Offsite & Christmas Parties beer after work or our #WinterEscapeMonth workation in Cyprus
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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