Executive Personal Assistant -
Executive Personal Assistant -
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$ 2000 - 2500
1 Vacancy
Job Description
Position : Executive Personal Assistant
Working Schedule : 8a-5p CST
Salary Range :$2000-$2500 USD Monthly (the final salary will be determined by the candidates level of experience and at the discretion of the client)
Job Summary:
We are seeking a highly organized detail-oriented Executive Personal Assistant to act as the operational backbone across business investment and personal domains. This role combines high-level executive assistance with personal operations management financial oversight wellness coordination and continuous innovation through AI tools. The ideal candidate is proactive tech-savvy discreet and capable of handling a wide range of responsibilities with precision and discretion.
Key Responsibilities
Business Investments & Personal Ops Backbone
- Own all calendars task boards and workflows across work home and social life.
- Maintain one integrated source-of-truth dashboard (Notion) for business and personal.
- Management of various personal investment plans and real estate assets.
Communication & Gatekeeping
- Zero out inboxes draft routine replies and protect focus blocks.
- Pre-read meeting materials prep briefs and log action items so decisions never stall.
Finance Management
- Track receipts reconcile credit-card and expense reports weekly.
- Keep digital files and passwords bullet-proof and audit-ready.
- Oversee and manage payments to vendors.
Health & Wellness Steward
- Book and manage personal and family health roadmap.
- Medical fitness and recovery sessions; monitor preventive-care dates.
- Manage health vendors.
Social & Relationship Concierge
- Manage social calendar and roadmap.
- Plan dinners off-sites gifts and follow-ups end-to-end.
Continuous AI-Driven Productivity
- Proactively scout test and deploy AI tools (e.g. GPT-powered meeting note extractors workflow automations smart scheduling assistants).
- Document best practices and train you/teammates so the stack keeps evolving.
Qualifications & Skills:
- 2 years of proven experience in high-level executive support operations or chief of staff roles.
- Strong project and time management skills with impeccable attention to detail.
- Excellent written and verbal communication.
- High proficiency with productivity and collaboration tools (e.g. Notion Google Workspace Slack).
- Expertise with AI tools and eagerness to adopt and integrate new technologies.
- Experience using AI-powered tools such as GPT-based writing assistants meeting note generators task automators or smart scheduling apps.
- Ability to evaluate implement and continuously optimize AI tools for workflows and operational efficiency.
- Comfort with training others on AI-driven tools and documenting best practices.
- Discretion professionalism and the ability to handle confidential information.
Preferred Qualifications:
- Experience supporting C-level executives.
- Comfortable in a dynamic high-growth or startup environment.
- Flexible adaptable and resourceful under pressure.
- Strong attention to detail and problem-solving abilities.
Employment Type
Full Time
