IT Finance Administrator
IT Finance Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Contract position
Minimum requirements:
- 3 5 years experience in a Finance Administrator role
- Post matric accounting / administrative qualification
- Strong ERP experience and excellent MS Office skills particularly Excel at an intermediary / advanced level
- Strong focus on detail (accuracy and completeness) adherence to policy and procedure
- Meeting deadlines and strong interpersonal skills (communicating / guiding)
Responsibilities:
- Ownership of the administration for purchase requisitions including support processes systems and tools including:
- Creation of IT Purchase Requisitions in D365
- Check that Purchase Order Request form is complete and that all supporting docs and approvals are attached
- Load all supporting documentation in D365
- Submit the Purchase Requisition for Purchase Order creation within 24 hours of receipt of completed support documentation
- Respond / resolve queries received from Procurement
- Follow Up On Creation Of Purchase Order (PO)
- Follow up on D365 workflow to ensure PO is confirmed timeously (PR to be converted to PO within 24 hours of PR creation)
- Download PDF version of PO from D365 and forward to PO Requestor and vendor
- Maintain tracker of PO numbers and associated D365 Cost Collector number.
- Receipting Of All Goods And Service Delivered
- Follow up on open POs with service owners. Delivered goods / services to be receipted before month end close
- Download and circulation of open PO reports
- Create on 2nd 3rd and 4th week of the month including the Friday before month end. Circulate to PR requester for follow up on delivery of goods / services
- Service owners to follow up with service providers and ensure goods / services are delivered on time
- Service owners to communicate back to IT Financial Administrator as to which line items on the PO have been received and can be receipted
- Receipt all goods / services delivered before month end cutoff timelines
- Facilitate Timeous Processing Of Vendor Invoices
- On receipt of vendor invoice
- Check invoice for completeness (correct Entity VAT Number PO number)
- Circulate to the service owner for review and approval to process
- General Ledger Journal Processing
- Upon instruction and approval by the IT Finance Manager process IT journals in D365:
- Monthly IT prepaid journal
- Monthly IT recharge journal
- Month end accrual journals
- Other journals as required
- Ensure simplified and standardised month / quarter / yearend processes are followed
- Identify opportunities to eliminate process inefficiencies
Employment Type
Full Time
