Invoice Preparation Specialist -
Invoice Preparation Specialist -
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$ 1900 - 2400
1 Vacancy
Job Description
Position : Invoice Preparation Specialist
Working Schedule : 8a-5p EST
Salary Range :$1900-$2400 USD Monthly (the final salary will be determined by the candidates level of experience and at the discretion of the client)
Job Overview
The Invoice Preparation Specialist is responsible for the review of subcontractor bills which
includes confirmation that the scope of the work is completed. This position works closely
with operations to ensure bills are accurate and reflect completion of all requested work
which involves communicating with subcontractors regarding bill discrepancies and
missing information. The Invoice Preparation Specialist determines the appropriate
amount to invoice the customer and prepares some of the invoice documentation utilized
by another member of the accounting team.
This position must conform to all corporate policies and procedures and uphold ethical
standards. This position will embody core values exemplifying them to the
utmost integrity. Employees will represent the company and their department with the highest
regard in both external and internal communication ensuring a standard in all interactions.
Responsibilities and Duties
- Possesses an understanding of client pricing models and billing procedures.
- Analyzes work performed and makes invoicing decisions while balancing a
customer-centric culture and margin awareness.
- Clearly describes the services provided and how much the customer will be
invoiced based on the scope of work completed and client pricing.
- Communicates daily with contractors regarding the scope of work completed and
invoicing questions.
- Ensures contractor invoices are reviewed and updated if needed.
- Proficiently works within internally developed software while maintaining detailed
job notes for effective cross-departmental collaboration and documentation of
historical performance.
- Creates channels of communication among clients vendors and the internal team
members to obtain information necessary to perform job tasks.
- Additional job duties/responsibilities as assigned by management.
Qualifications & Skills:
Education and Certifications:
- High School Diploma or equivalent work experience.
Required Qualifications:
- 3 years of experience in a similar position
- Excellent analytical and decision-making skills.
- Ability to maintain a professional presence with all vendors customers colleagues
and management.
- Customer service focused with the ability to respond to requests in a timely
manner.
- Ability to work in a fast-paced environment with several competing priorities.
- Ability to navigate multiple computer system windows applications and utilize
search tools to find information.
- Outstanding communication and presentation skills (verbal and written).
- Proficient in Microsoft Office Suite.
Preferred Qualifications
- Associates or bachelors degree from an accredited university or college.
- Previous invoicing experience.
- Commercial and/or Industrial experience.
Required Experience:
Unclear Seniority
Employment Type
Full Time
