Office Administrator â Finance & Logistics
Office Administrator â Finance & Logistics
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Salary Not Disclosed
1 Vacancy
Job Description
Are you a current Elekta employee
Please click here to apply through our internal career site Find Jobs - Elekta.
Want to join a team with a mission to improve and save lives
We continually look for motivated and skilled individuals who are interested in supporting our customers healthcare professionals who use our products to help patients and their communities.
We currently have the following opportunity available - please contact us for more details!
We dont just build technology. We build hope.
Are you an organized and proactive professional with a passion for operational excellence We are looking for an Office Administrator Finance & Logistics to play a key role in supporting the day-to-day operations of our Business this pivotal position you will work closely with our Sales and Finance teams to ensure smooth and efficient coordination across departments contributing to the success of our regional activities.
What youll do at Elekta:
Finance & Compliance
- Oversee the end-to-end purchase order process ensuring accurate coding and compliance with internal financial controls.
- Process Supplier invoices credit notes and all other related procurement documentation
- Prepare Supplier reconciliations and resolve all the reconciling items in a timely manner
- Manage the vendor payment processes and submissions in line with company policies.
- Manage supplier onboarding ensuring all contractual agreements BEE NDAs and compliance documentations (including ISO certifications and other regulatory requirements) are in place and maintained.
- Prepare and submit Exchange Control Applications (ECA) and ensure all approvals are in place to facilitate timely payments to international suppliers and sister companies / related parties.
- Compile and submit complete intercompany payment application packs including all necessary supporting documentation (e.g. SAD500 customs worksheets EDI commercial invoices and waybills).
- Ensure all internal transfer pricing agreements are executed and maintained in accordance with group policy.
- Have a good understanding of Balance Sheet reconciliations and cashbook reconciliations.
- Maintain strong supplier relationships through effective communication and ensure timely payments to avoid penalties or service disruptions.
Logistics & Imports
- Liaise with freight forwarders couriers and transport companies to ensure timely collection and delivery of goods.
- Ensure compliance with import/export regulations customs requirements and company policies.
- Assist with resolving delivery discrepancies and claims.
- Ensure accurate processing and management of all shipping documentation including purchase orders delivery notes customs documentation and invoices to maintain reliable and up-to-date records.
- Support inventory management through the timely recording of goods received and goods dispatched.
- Provide general administrative support to the logistics or supply chain team.
Office & Business Support
- Offers support to all SSA employees with Concur submission issues
- Procurement of stationery for the office
- Manages the printer SLA as well as the ordering and replacement of toner cartridges
- Point person for Building Management.
- Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
- Manage agendas travel plans and appointments for upper management
- Manage emails letters packages phone calls and other forms of correspondence
- Assist in special projects with HR and Operations as needed
- Create and update databases and records for financial information personnel and other data
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
- Greets clients or visitors when they arrive at office and directs them to the desk of the person they are visiting
- Ensures that a friendly and attentive approach is being practiced with an environment that projects a professional polished and service oriented image to all clients.
- Submit reports and prepare proposals and presentations as needed
- Assist colleagues whenever there is an opportunity to do so
The right stuff:
- Excellent written and verbal communication skills in English
- Strong organizational and multitasking abilities
- Ability to take initiative where and when needed
What you bring:
*We encourage you to apply even if you dont meet every requirementyour unique skills and experiences might be exactly what were looking for!
- Higher National Diploma or Bachelors Degree in Finance Accounting Business Administration or a related field.
- Logistics qualification is a significant plus
- Minimum 5 years of relevant work experience in a multinational regulated or import/export-driven organization
- Preparing customs documentation and liaising with customs brokers
- Supporting audits and transfer pricing requirements
- Office administration travel coordination and vendor management
- Strong understanding of ERP systems (preferably M3 Coupa Salesforce)
- Strong understanding of customs clearance processes
- Proficiency in Microsoft Office Suite (Excel Word Outlook)
What youll get:
In this role you will work for a higher purpose; hope for everyone dealing with cancer and for everyone regardless of where in the world to have access to the best cancer addition to this Elekta offers a range of benefits.
- Medical Aid (Gap cover vitality)
- Retirement Annuity
- Group Risk/Life Cover
- 13th Cheque and Performance Bonus.
Hiring process
We are looking forward to hearing from you! Apply by submitting your application and rsum in English via the Apply button. Please note that we do not accept applications by e-mail.
Your Elekta contact
For questions please contact the Global Talent Acquisition Partner responsible Sarah Elmasry at We do not accept applications through e-mail.
We are an equal opportunity employer
We are an equal opportunity employer. We evaluate qualified applicants without regard to age race colour religion sex sexual orientation gender identity genetic information national origin disability veteran status or any other protected characteristic.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
