Branch Administrator - Construction| Brackenfell
Branch Administrator - Construction| Brackenfell
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2years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Process stock purchases into Umbrella ERP system after verification of stock by Warehouse Manager
- Process stock adjustments in Umbrella ERP system based on requisite supporting documentation
Quality Control:
- Document agreed upon quality control procedures and checks for both local and import stock.
- Import stock damages/issues to be photographed and details sent to Imports Administrator
Stock Take:
- Process stock adjustments in umbrella following cycle/month end stock counts
- Compile variance analysis report with root causes.
Returns/Credit Notes:
- Process Credit Note on Umbrella using fully completed and signed off Goods Returned Advice.
- Submit credit notes for approval to Finance department ensuring that Goods Returned Advice is uploaded to the credit note on Umbrella.
Cash Management:
- Accountable for branch petty cash
- Reconciliation and monthly submission (including supporting documentation) to Finance.
- Verify all Cash/Speed-point/EFT receipts for COD Customers.
- Create receipt for physical cash sales on Umbrella and allocate to invoice.
- Review the list of COD sales invoices for the day and reconcile against Cash/Speed-point/EFT payments received follow up on any unpaid COD sales invoice.
- Prepare and send a banking schedule to Finance monthly.
- Ensure cash is banked timorously and correctly.
OHS Infrastructure and Hygiene Management
- OHS compliance
- Understanding the basic setup and troubleshooting of the below infrastructure with service providers:
- Internet connection (VOX Telecom)
- Telephone connection (ECN)
- Power solution using Inverter/Battery
- Basic IT setup (Elite IT)
- Printer setup through (Kinetix)
- General building issues through landlord (Cream Properties)
- Manage the individual assigned by Fidelity Cleaning to ensure a hygienic working environment; ensure timely and suitable renewal of contract.
Documentation:
- Daily update of dedicated vehicle delivery details on billing sheet and upload purchase order to Umbrella each month after receiving an invoice from the service provider.
- Download and process courier invoices on Umbrella reconciling to purchase orders raised.
- Reconcile PODs received to invoices for the month and follow up on outstanding documents.
- The following documents to be uploaded to Umbrella thus providing supporting evidence for each transaction and assisting the audit process:
1. Courier PODs downloaded online
2. Manual dedicated vehicle PODs to be scanned
3. Supplier invoices to be scanned once stock received into Umbrella.
- Ensure all documents archived in clearly marked Metrofile boxes register maintained.
- Maintain relationship with Metrofile Cape Town branch.
Office Expenses:
- Manage and control office expenses whilst ensuring that the branch is sufficiently stocked:
1. Stationery; groceries; basic repairs and maintenance materials
2. Any request that is outside of the norm to be approved by management
Ad Hoc
- Maintain attendance register for the branch
- Assist Warehouse Manager with branch housekeeping and trouble shooting
- Any ad-hoc duties delegated by Management
- Work closely with all staff and branches
Requirements
- Minimum 3 year s work experience in a fast-paced administrative role
- Matric
- Proficient in Microsoft Excel Word and Outlook
- Basic knowledge of IT infrastructure
- Experience on an ERP System
- Own car and driver s license
Benefits
- R15 000 to R20 000 per month candidate dependent
- Incentive policy: 13th and 14th cheques included in December pay run and dependent upon Company and personal performance as measured vs specific KPIs
- Pension contribution from Company
- Momentum Health4Me medical benefit
Minimum 3 year s work experience in a fast-paced administrative role Matric Proficient in Microsoft Excel, Word and Outlook Basic knowledge of IT infrastructure Experience on an ERP System Own car and driver s license
Employment Type
Full Time
