Billing Support Specialist I
Billing Support Specialist I
Posted on :
13-08-2025
Employer Active
1 Vacancy
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Job Description
US Citizenship Required
Pay Rate: $20-$22/hr. DOE
POSITION SUMMARY:
The Billing Support Specialist is responsible for collaborating with various construction personnel to obtain supporting documentation to create invoicing resolve discrepancies track job-to-date quantities against invoice amounts and work within various internal and client systems for accurate reporting and tracking.
ESSENTIAL JOB FUNCTIONS
- Works with construction personnel including splicers foremen construction managers and office coordinators to obtain supporting information to create invoices.
- Work with construction managers to guarantee accurate daily field reports for in-house and subcontractors and validate when appropriate.
- Track job-to-date quantities and ensure duplicate daily field reports are not entered into the system nor paid out.
- Coordinates with the construction team and engineering team on red lines and closeout packages
- Oversee client relationships through regular communication with the billing team and client personnel associated with finance and invoicing.
- Ensures invoices accurately reflect correct totals correct unit coding and accurate quantities.
- Drives positive cash flow by working closely with internal construction and finance teams to coordinate payment of invoices and follow up on past due invoices.
- Keeps trackers current for reporting of billing job to date quantities and various statuses.
- Stays current with NTPs and awards for applicable projects to understand backlog and changes to quantities/billing protocols.
- Assists project manager with creating change orders or adjustments to PO quantities.
- Adheres to the timelines for invoice submittal approval and project closeout
- Collaborates with project manager to overcome obstacles preventing timely invoice submission and approval.
- May attend client meetings from time to time with project manager as needed.
- Work within GIS system to pull reports review daily field reports and update statuses.
- Submits timesheets daily with the appropriate time coded to the project aspect and task.
- Performs other duties as assigned by management.
SKILLS AND ABILITIES
- Builds strong relationships with clients contractors construction workers and internal team.
- Excels at organization time-management problem-solving communication and attention to detail.
- Sense of urgency and ability to prioritize multiple items that are extremely important.
- Good organizational skills with the ability to plan coordinate and track project development.
- Strong work ethic leads by example and does what it takes to get the job done.
- Proficient in Microsoft Office Suite and with various other software programs.
- Ability to communicate professionally at all times with clarity at the frequencies required by management and customers.
- Work independently with minimal supervision.
MINIMUM REQUIREMENTS
- Must be 18 or older.
- Able to work with minimal supervision and complete tasks assigned in a timely manner.
- Ability to Multi-task and track many incoming/outgoing items simultaneously.
- Valid drivers license and excellent driving record.
- Must be able to pass pre-employment drug test and background check.
- High school diploma or GED
PREFERRED REQUIREMENTS
- Bi-lingual (Spanish/English)
- Bachelors degree business administration finance accounting or a related degree
- Two years of experience in telecommunication logistics coordination or project coordination.
- Experience with accounting/invoicing software such as Sage.
Employment Type
Full-time
Key Skills
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