College Counseling Program Coordinator
College Counseling Program Coordinator
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Job Description
St. Paul Academy and Summit School (SPA) seeks candidates for the position of Program Coordinator in the College Counseling Office.
About St. Paul Academy and Summit School:
St. Paul Academy and Summit School (SPA) is a coeducational non-sectarian college preparatory day school serving more than 920 students in kindergarten through grade 12. Our two campuses are located approximately a mile apart in St. Paul Minnesota serving Grades K-5 on our Goodrich Campus and Grades 6-12 on our Randolph Campus. The school draws students from St. Paul Minneapolis and throughout the eastern and western suburbs.
For additional information about the schools curriculum community and culture please visit our website at .
About the Upper School:
The Upper School is home to students in Grades 9-12 and is characterized by advanced inquiry lively discussion deep engagement with topics a strong sense of community and a commitment to diversity equity and inclusion. Students develop the habits and relationships that will carry them through high school and into the world of college and beyond. The Upper Schools rigorous academic curriculum and seminar-based learning model are complemented by a network of support that includes teachers advisors college counselors and resources for both academic and social/emotional well-being.
For more information about the Upper School please visit the Upper School section of our website.
Position Begins: September 2025
Status: .75 FTE Non-exempt (10-month 30 hours per week)
Department: College Counseling Instructional Support
Salary Range: $23-$25/hour
The ideal candidate will be curious to learn about 9-12 and higher education eager to contribute to the life of a close-knit school community team-oriented and committed to the support of SPA Upper School students.
Summary of Duties
College Counseling Data Management - SCOIR Veracross Parchment College Board ACT.
College application process: Monitor and submit documents supporting applications
Special program applications: scholarships summer programs. and semester away
Schedule and host college admission officer visits to the college counseling office
Standardized Test Coordination
School Day testing (practice tests and AP Exams)
Saturday National testing (SAT and ACT a total of four times per school year)
Testing to support international university admissions as needed
Office support including but not limited to: updating proofreading and distributing monthly newsletters editing and updating the college counseling website and special events logistics
Other duties as assigned including support of schoolwide data management
Minimum Qualifications:
Minimum of a bachelors degree
Highly organized and detail-oriented. Able to work independently on projects as well as to take direction and consult college counselors as needed.
Experience working effectively under steady deadline pressure in a busy environment. Ability to juggle several unrelated projects at once. Ability to maintain confidentiality.
Experience managing computer databases (PC) and very strong experience using Excel to download and convert data files and manage records. Experience with both Microsoft Office and Google Apps.
Personable approach to supporting a variety of people students and adults both in person and on the phone. Patience and flexibility are a must.
Strong communication skills both written and oral including confident phone communication.
Prior administrative experience in a school/educational setting will be helpful but not required.
Benefits:
Benefits include a comprehensive health insurance plan through HealthPartners Nice healthcare (a free virtual and in-person health plan) dental insurance vision insurance life and disability insurance generous paid time off and free lunch during the school year. The retirement plan is through TIAA and has a generous matching contribution. The School offers a robust program of professional development career growth and leadership opportunities. Tuition remission is also available for children of employees as well as complimentary before and after-school care.
How to Apply:
Interested candidates should submit a letter of interest resume and a list of references.
SPA is committed to recruiting and supporting a diverse faculty and staff and maintaining a workplace culture in which all are treated equitably.
Required Experience:
IC
Employment Type
Hourly
