Executive Officer
Executive Officer
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
- Expertly manage and coordinate the Vice-Chancellors diary and events ensuring seamless travel meetings and strategic calendar planning across diverse stakeholders
- Manage competing priorities with a high degree of discretion and professionalism
- Fixed-term full-time for 12 months (parental leave backfill) based in Hobart
About the opportunity
The Executive Officer plays a vital role in enabling the Vice-Chancellor to lead effectively by ensuring their time is strategically aligned with the Universitys priorities. Through expert diary management and seamless coordination this role supports the Universitys mission to deliver transformative education and research that benefits Tasmania and beyond.
What youll do:
- Manage and provide consistent specialised support in the coordination of the Vice-Chancellors diary including travel meeting logistics and event coordination.
- Provide a strategic overview of the flow of the calendar and apply this to forward planning.
- Support the diary management of Divisional executives as required.
- Liaise with multiple stakeholders across internal and external to the University providing a positive interface between the Vice-Chancellor and internal and external communities.
- Assist with day-to-day operations of the OCVC including booking rooms preparing meeting rooms and basic financial processing.
- Support the delivery of OCVC lead events including logistics and planning.
What were looking for:
- Proven relevant experience in providing high level senior executive support including complex diary management.
- A high level of computer literacy including competence in the Microsoft 365 suite.
- An understanding of protocols in relation to operating in a senior executive office and demonstrated commitment to maintaining confidentiality using discretion and sound judgement.
- Excellent interpersonal skills and ability to communicate effectively with a broad range of internal and external stakeholders.
- Ability to apply a lean approach to ways of working contributing to the improvement of office processes particularly in relation to diary functions.
- Excellent ability to manage competing and changing priorities and work in an efficient agile flexible and resourceful way performing tasks with a high degree of accuracy.
Salary details
Appointment to this role will be at HEO 6 and will have a total remuneration package of up to $116872 comprising base salary within the range of $92120 to $99891 plus 17% superannuation.
How to Apply
- This vacancy is being advertised internally only in the first instance to current staff.
- In submitting your application you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
- To apply online please provide your CV and 1-2-page cover letter outlining your interest in the role skills capabilities and experience. You do not need to separately address the success profile.
- For further information about this position please contact Meghan Munday Operations Manager or.
- Please visit for our guide to applying and details on the recruitment process.
- Please refer to the attached Position Description Below for full details.
Applications close Sunday 24 August 2025 11.55pm
As part of our commitment to a safe and inclusive workplace employment history and police checks may be conducted as part of the selection process.
To be eligible for this position you are required to hold Australian or New Zealand Citizenship permanent residency or a valid visa that enables you to fulfil the requirements of this role.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
