Administrative Assistant II (226 Days) ANTICIPATED
Administrative Assistant II (226 Days) ANTICIPATED
Posted on :
11-08-2025
Employer Active
1 Vacancy
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Job Description
- Organizes and manages the departments routine functions to meet the objectives of the department and district while serving as administrative assistant to the Director of School Safety
- Provides work direction for support staff
- Performs administrative duties including maintaining a filing system processing routine correspondence typing documents and correspondence and signing routine correspondences as needed
- Receives telephone calls personally handles matters of a diverse and confidential nature including answering substantive questions
- Maintains confidentiality of information contained in source documents
- Maintains daily attendance and payroll as needed
- Prepares/processes documents including the following: service agreements contracts travel forms payroll corrections maintenance/IT tickets and requisitions/purchase orders
- Enters and processes requisitions as needed
- Schedule meetings for the Safety Directors
- Process accounts payable and accounts receiving
- Billing of department services
- Performs all other tasks and duties as assigned
- High School Diploma or GED required
- 3-5 years with direct administrative assistant experience required
- Demonstrated proficiency in computer skills with software applications Microsoft Windows Microsoft Office Professional Oracle and other database systems
- Ability to successfully complete assignments with limited supervision
- Demonstrated task oriented self-starter with the ability to perform with a high degree of accuracy
- Demonstrated strong skills in record keeping and highly detailed oriented
- Demonstrated excellent organizational communication customer service and interpersonal skills
- Demonstrated ability to meet established deadlines
- Demonstrated ability to remain focused in an environment of frequent distractions
- Demonstrated ability to communicate and interact effectively with a wide variety of district personnel and the public
- Demonstrated planning and problem solving/investigative skills as required to research inquiries
- Demonstrated ability to respond to common inquiries or complaints from department employees parents or board members
- Must possess ability to coordinate multiple projects and assignments; high degree of flexibility required
- Knowledgeable of District organization operations and administrative policies
- Bilingual preferred but not required
Employment Type
Full Time
Key Skills
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