Admissions Technician (full-time)
Admissions Technician (full-time)
Posted on :
11-08-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Description
Milwaukee Area Technical College (MATC) is Wisconsins largest and most diverse technical college offering 170 high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives industry and our community by preparing students today for the careers of tomorrow. Together we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at.
Performs broad administrative and staff support duties of a highly responsible and confidential nature to assist in the administrative operations of the college. Has primary responsibility for coordinating an important department or unit function. Work requires comprehensive knowledge of departmental and college operations policies and procedures and the exercise of independent judgment including discretion in the resolution of minor problems and details.
Handles complex issues and problems and refers only the most complex issues to higher-level staff. Receives and responds to correspondence. Receives and directs visitors provides support in a variety of functions to an individual team department or other group. Collects reviews and analyzes data and prepares reports charts budgets and other presentation materials. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Schedules and coordinates meetings travel and other group activities. Additionally has advanced word processing spreadsheet and graphics software skills. Attains full proficiency in multiple competencies relevant to the job. Works independently within established procedures associated with the specific job function. Under the general supervision of the Director of Admissions and Testing.Characteristic Duties and Responsibilities
- Processes High School and College Transcripts
- Inputs ACT Scores
- Processes Admissions applications
- Updates students admittance status
- Process readmission applications and program change forms
- Organize and coordinate complex admission applications according to established college and departmental policies and procedures; review admission applications for accuracy and completeness and request additional materials if needed; Research accreditation of United States institutions to determine if the institution is accredited and to determine the transferability of coursework;
- Enter transfer credits for students from both domestic and international institutions; enter international student data into SEVIS for the purposes of generating I-20s; maintain the integrity of admissions databases by monitoring error reports and making appropriate corrections; enter update maintain and purge applicants credentials
- Verify student graduation dates; validate college grade point average on transcripts
- Review domestic and international credentials to determine application readiness;
- Merge prospect data into application database and verify student record student identification number and related student information to prevent duplication of application and/or student identification number;
- May manage and create user accounts set-up security access and create and reset passwords for the common application under the guidance and request of the Director;
- Test new software and business systems as necessary; may attend meetings and committees both on-campus and external to coordinate information;
- Communicate with staff within the division of Enrollment Management to verify student history to coordinate data records and to meet the enrollment goals of the university;
- Assign and monitor the work performed by work study students assisting in the processing area; may participate in interviews and make recommendations on the hiring of new work study students;
- Serve as agent on the office email and IM queuing system; provide routine information to callers and when appropriate field inquiries to appropriate staff person; may provide support for status calls;
- Provide back-up support and/or coverage for other processors; create training manual for specific duties to ensure proper coverage during absence; assist in providing on-the-job training to new and current staff members;
- Respond to inquiries on admission status transcripts programs; refer callers to other resources or offices as appropriate; communicate with advisors and other departments to assist with problems procedures and general information.
- Implement the Districts matriculation policy by determining which portions of the program each new applicant requires; determine through verbal and written responses if the applicant requires testing orientation counseling or all facets of the program.
- Prepare letters student attendance verifications notices and other correspondence as needed.
- Operate a variety of standard office equipment including a computer.
- Troubleshoot the registration system using computer terminals and printers; train students to use the on-line registration terminals.
- Provide support for special programs and off-campus registration.
- Performs other related duties as required for the efficient operations of the division.
Qualifications
Required Education:
- High School Diploma and one (1) year (12 credits) additional coursework in a postsecondary school.
- Associate degree.
- Must have a minimum of four (4) year of office experience.
- Six (6) years office experience.
- Cultivates innovation
- Optimizes work processes
- Ensures accountability
- Collaborates
- Interpersonal savvy
- Communicates effectively
- Instills trust
- Customer focus
- Action oriented
- Values differences
- Self-development
- Compassion
- Correct English usage grammar spelling punctuation and vocabulary.
- Modern office methods procedures and equipment.
- Operation of a computer terminal and data entry techniques.
- Interpersonal skills using tact patience and courtesy.
- Telephone techniques and etiquette.
- Record-keeping techniques.
- Perform clerical duties such as filing typing duplicating and maintaining routine records.
- Work confidentially with discretion.
- Establish and maintain cooperative and effective working relationships with others.
- Learn to apply and explain policies procedures and regulations regarding college admission registration and student records.
- Answer telephones and greet the public courteously.
- Assemble organize and prepare data for records and reports.
- Operate office machines including a computer and applicable software.
- Meet schedules and time lines.
- Adapt to changing circumstances and deal with stressful situations.
- Type at a rate of speed necessary for effective job performance.
- Complete work with many interruptions.
- Understand and work within scope of authority.
- Understand and follow oral and written instructions.
- Advanced knowledge of software functions including Microsoft Office COSMO Wisconsin Instructional Design System (WIDS) Economic Modeling Specialists Inc. (EMSI) email and reporting tools.
- Advanced knowledge of business English spelling punctuation and composition.
- Advanced knowledge of business office practices procedures and skill in their applications.
- Proven skills managing complex records assembling and organizing data and preparing reports from records.
- Proven ability to compose a wide variety of correspondence without specific instructions.
- Proven ability to establish and maintain effective working relationships with all levels of staff employees students and the public.
- Proven ability to maintain confidential information and communicate effectively about sensitive issues through both oral and written means.
- Proven ability to work under stress and pressure.
- Ability to create and maintain a positive work environment.
- Ability to multi-task and handle change.
- Exceptional abilities for attention to detail.
- Physical Demands: Ability to lift up to 15 lbs. carry and push up to 20 lbs. and ability pull up to 50 lbs.
- Ability to climb stairs and a ladder and maintain balance.
- Ability to stoop kneel crouch reach hear and speak.
- Sitting/Standing/Walking: 75% of time spent sitting 20% of time standing and 5% of time walking.
Supplemental Information
Start Date:
This position supports the Testing department and is available immediately.
Hours:
Downton Milwaukee Campus (38.75 hours per week on site)
Monday - Thursday 9:30am - 6pmFriday - 8:00am - 4:30pm
Employees will conduct all work hours in the State of Wisconsin performing work outside the state is strictly prohibited.
Salary:Salary is determined by years of experience credit and internal salary equity. Salary determination will be only based on years of credited experience that is listed on the job application please include complete work history.
Application Materials:Along with your completed application please submit a resume. Please make certain that your application is completed thoroughly. Applications with the word see resume may not be considered.
Interviews:Selected qualified candidates will be invited to virtually interview for this position on a date to be determined.
EEOC:
Milwaukee Area Technical College will not discriminate against any employee applicant for employment student or applicant for admission on the basis of race color national origin ancestry sex sexual orientation creed religion political affiliation marital status parental status pregnancy disability age membership in any reserve component of the armed forces union affiliation arrest and conviction record or any other protected category under applicable local state or federal law.
Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process please contact our office at (Wisconsin Relay System: 711) or email.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
