Administrative Program Specialist A (Legal Division)
Administrative Program Specialist A (Legal Division)
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$ 3127 - 6136
1 Vacancy
Job Description
About this Job
Office of the Secretary Legal Division
DENR is one of twenty departments under the executive branch of state government. The Office of the Secretary serves as the departments executive management office. The Secretary is the chief officer of the Department of Energy and Natural Resources (DENR) in charge of its policy administration and operations.
The Legal Division provides various legal services to all areas of the department. It reviews contracts and other documents which could have liability implications for DENR or the state. The Legal Division also coordinates requests for copies of records of the agency.
The ideal candidate will possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Thinking Critically: The ability to objectively question analyze interpret and evaluate information to form a conclusion.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.Minimum Qualifications
- Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelors degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
The Administrative Program Specialist A position is located within the Legal Division of the Office of the Secretary and is domiciled in Baton Rouge LA. The incumbent in this position reports to the Deputy General Counsel and performs advanced complex administrative work much of which is of a highly confidential nature. This position carries out all necessary support and advisory elements of the job coupled with a high level of administrative duties including the added nee for flexibility and multi-disciplinary skills and experience to meet the staffing needs of the office. Additional duties include but are not limited to the following:
- Maintains Legal Division files file room and supply room in orderly fashion and in accordance with the Departments records retention policy.
- Assists the Legal Division staff in receiving and coordinating public record requests and departmental responses.
- Tracks public record requests to ensure responses are timely accurate and complete.
- Maintains electronic files for identifying recording and classifying stored information extracts assembles and merges stored information to create new management documents.
- Assists staff of the Legal Division in maintaining a list of courts in which DNR has an interest in ongoing litigation or a balance deposited in the court registry.
- Maintains and updates contact information for each such Court and periodically contacts each Court to update Legal Division pleading files or court registry balances.
- Prepares correspondence (letters memos policy statements etc.) for the Deputy General Counsel as well as the Executive Counsel or other legal staff as needed or in the absence of the Paralegal.
- Assists Legal Division staff with preparation of contract documents including RFPs (Requests for Proposals) interagency agreements etc.
- Assists the Legal Division staff with day-to-day operations of the Division including the operations and management of the Divisions mandatory time keeping/leave responsibilities.
- Serves as the purchasing liaison; handling inquiries on purchasing and accounting coordinating with respective divisions and departments.
- Serves as backup to the Paralegal.
- Other duties as assigned.
Position-Specific Details:
Appointment Type: This vacancy is being announced as a classified position and is open to all qualified applicants.
This position requires the selected applicant to serve a minimum probationary period of twelve (12) months. A current permanent status state employee may be required to accept a probational appointment in lieu of promotion. Additional Vacancies may be filled from this announcement within 90 days of the closing date.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
If you are using education to qualify you are encouraged to submit your transcript by the closing date of this announcement. This may be done by way of an attachment to your online application and/or by fax/mail. Applicants possessing an international degree must submit an equivalency evaluation statement with their application. This may be done by way of an attachment to your online application.
Transcripts can either be mailed or faxed to the Louisiana Department of State Civil Service. Fax: . Mailing Address: Department of State Civil Service P.O. Box 94111 Capitol Station Baton Rouge LA 70804-9111.
For further information about this vacancy contact:
DENR Human Resources
Department of Energy and Natural Resources
PO Box 94396
Baton Rouge LA 70804-9396
Email:
The Department of Energy and Natural Resources is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities refer to the Louisiana Employment Resources Guide at Department of Energy and Natural Resources is a participant in the E-Verify system for identification and employment eligibility purposes.
Required Experience:
Unclear Seniority
Employment Type
Unclear
