Parish Secretary - St. Jerome Catholic Church - Hyattsville Maryland

The mission of the Roman Catholic Archdiocese of Washington is to spread the light of the Gospel of Jesus Christ to the the faithful pursuit of this mission the Archdiocese is seeking a Parish Secretary for St. Jerome Catholic Church. The Parish Secretary reports to and performs general secretarial support for the Pastor to include: maintaining the database for parish registration managing emails and telephone calls assisting in maintaining the office calendar parish bulletin Flocknote and other media communication handling correspondence and document preparation scheduling meetings and events managing office inventory contacting and meeting vendors and contractors and assisting the accountant in general bookkeeping and printing checks. The duties and responsibilities of the secretary are performed in concert with a parish office staff including the pastor his administrative assistant the director of religious education the accountant and volunteer receptionists.

Duties and Responsibilities

• Provides secretarial and clerical services to the Pastor
• Assists general receptionist services for the office
• Records clear and accurate messages
• Handles routine questions about policies scheduling and programs
• Prepares regular mailing
• Distributes mail and other related material
• Maintains filing system
• Manages office inventory of general supplies
• Maintains records for the office (e.g. parish directory mailing list events calendar check requests)
• Coordinates and schedules volunteers in the office
• Assists in managing parish bulletin Flocknote website and other media
• Manages vendors and contractors
• Assists accountant in general bookkeeping
• Prints and mails checks and payments
• Helps in the organization of office supplies and materials
• Opens and closes the office as needed

Qualifications

Required Education and Experience

Must be a practicing Catholic High School diploma required 3 to 5 years of administrative experience required.

Knowledge Skills and Abilities

Type 50 wpm. Candidates must have the ability to communicate effectively both orally and in writing as well as excellent organizational and people skills. Advanced skills in MS Office (Word Excel) required. They must be able to take direction as well as initiative working within the creative opportunities of parish administration and ministry and be able to work with volunteers and groups delegating responsibilities and tasks. Most importantly they must have a passion for working for the Church and an understanding of its spiritual vision and mission.

Work Environment

This job operates in an office setting. This role routinely uses standard office equipment such as computers and printers but also demands flexibility with the use of cell phones and analog types of communication. The rhythm of a parish office is often interrupted and spontaneous constantly balancing the urgent and important. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work

This is a hourly position at 30-35 hrs/week. Discounts for school tuition at St. Jerome Academy are a benefit of employment.

Please send resumes to Fr. Matthew Fish