Academic Competitions and Summer Programs Coordinator
Academic Competitions and Summer Programs Coordinator
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Job Description
Note for Current UM Employees
Current employees must apply internally via ConnectU >
The University of Mississippi
The University of Mississippi fondly referred to as Ole Miss stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant inclusive community where every member student faculty and staff can achieve their fullest potential.
Department Summary
The Division of Outreach and Continuing Education consists of ten departments and over 100 employees. The mission of the Division of Outreach is to create innovative and accessible pathways to academic personal and professional enhancement for a diverse body of learners through collaboration with our community regional and national partners. The Division values integrity quality and efficiency in the creation and implementation of innovative educational strategies to enrich lives through exploration engagement and transformation.
The Office of Pre-College Programs located within the Division of Outreach and Continuing Education offers transformative opportunities for learning and development to children and youth across the state the nation and the world. Our portfolio includes an online high school dual credit courses summer residential programs and competitions. Please visit for further information about the division and our programs.
Role Specifications
Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page
Family -Student & Academic Services
Sub-Family -Student Programs
Career Track / Level - P2
Grade -6
Role Summary
This position plans coordinates organizes and oversees all steps in the preparation and delivery of events such as conferences and academic competitions as well as summer non-credit programs for K-12 students. The Program Coordinator will lead the planning logistics staffing and execution of these activities managing overlapping timelines for multiple projects and coordinating these processes this position will supervise temporary staff of both students and professionals ensuring the safety of minors during their stay on campus monitoring compliance with University as well as national organization policies and procedures and ensuring high-quality academic experiences representing the University of Mississippi to audiences of K-12 students their families and educators. The ideal candidate will have strong organizational and problem-solving abilities excellent communication skills an effective approaching to working with parents and children and an understanding of how to coordinate shared action with multiple stakeholders.
Key skills
- Familiarity with Microsoft Office
- Attention to detail
- Strong organizational and time management skills self motivation and initiative
- Strong verbal/written communication and interpersonal skills
- Ability to work collaboratively with internal and external stakeholders
- Availability to work occasional evenings and weekends especially during summer and event days
Examples of Work Performed
Preparation and Planning
- Develop timelines and checklists for upcoming events coordinating with faculty and/or campus partners to schedule venues speakers judges instructors etc.
- Collaborate with the Enrollment Team to maintain accurate participant rosters and manage participant registrations using spreadsheets and University student information systems.
- Prepare rosters attendance sheets name tags and related materials for teachers competition judges and campus partners.
- Collaborate with campus partners (Housing Dining Transportation IT etc.) to coordinate event logistics.
- Liaise with external partners (schools vendors sponsors) regarding program details.
- Reserve rooms order supplies arrange transportation and organize meals or accommodations for events.
Leadership and Compliance
- Manage daily leadership and supervision of summer programs including addressing disciplinary health or safety concerns with students during daytime weekend or evening programming; monitoring temporary staff attendance and performance; and facilitating co-curricular evening activities for minor residential students in June/July.
- Lead day-of-event execution by managing check-in directing attendees providing direction to support staff and troubleshooting issues for competitions and conferences.
- Procure monitor and maintain inventory of event materials and equipment ensuring compliance with University Procurement processes and budgeting.
- Train and guide student workers summer instructors or seasonal staff for events and summer programs.
- Make recommendations to Pre-College leadership regarding program budgets changes to procedures and program designs.
Communication
- Attend and lead regular team meetings with the Pre-College Programs staff.
- Respond to emails or phone inquiries from parents students campus or external partners.
- Plan and draft communications such as reminders instructions updates to send to parents and student participants and collaborate with marketing to implement such plans.
- Collect and review participant feedback surveys.
- Debrief with team members and update planning documents for future improvement.
Essential Functions
These essential functions include but are not limited to the following. Additional essential functions may be identified and included by the hiring department.
1. Provides general guidance to students who need help navigating university resources such as academic support services mentoring and career counseling programs mental and physical health care services and financial management services.
2. Supports facilitation of student orientations workshops and programs on the areas listed above.
3. May support student programs designed for targeted student populations such as first-year students transfer students first-generation college students and/or low-income college students.
4. Creates and distributes communications to targeted student audiences under general supervision.
5. Updates and maintains confidential student records.
Minimum Education/Experience
Education:Bachelors Degree
Experience: (3) Three Years Experience
Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.
Preferred Qualifications
- Resume and cover letter required for full consideration.
- Experience in K-12 or camp settings preferred.
EEO Statement
The University of Mississippi provides equal opportunity in any employment practice education program or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race color gender sex pregnancy sexual orientation gender identity or expression religion national origin ethnicity citizenship age disability military status protected veteran status genetic information or any other legally protected status.
Minimum Physical Requirements
Physical Requirements: These physical requirements are not exhaustive and additional job-related physical requirements may be added to these by individual agencies on an as needed basis.
Corrective devices may be used to meet physical requirements.
Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.
Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.
Motor Coordination: While performing the duties of this job the incumbent is frequently required to talk and hear; and use hands to finger handle or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms
Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.
Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check and when appropriate a financial (credit) report or driving history check.
Required Experience:
IC
Employment Type
Full-Time
