EA to CEO

Job Description

EA to CEO

Chain of Hope

London/Hybrid with 3 days a week in the office in SW3 (Chelsea)

Full time

Permanent

30000 - 33000 per year based on experience

Benefits including 25 days annual leave per year plus bank holidays pension and free access to a gym on site

Are you a skilled administrator with office management experience and attention to detail looking for a fast-paced and versatile role within an international charity

Charity People are delighted to be partnering with Chain of Hope an international medical charity to recruit an EA to CEO.

Chain of Hope provides treatment for children suffering from life threatening heart disease in developing countries and is also developing cardiac services overseas through training building infrastructure and providing vital medical equipment.

The EA to CEO will provide support to the Chief Executive to facilitate with the smooth running of the office and the organisation. You will play a central role in the office as a key member of staff managing office systems and ensuring the quality of all central support tasks.

Key responsibilities:

• Office & Operations Management: Oversee smooth running of both physical and virtual office environments manage suppliers and logistics act as front-of-house and ensure effective office systems and supplies.
• Executive Support: Provide high-level assistance to the CEO including diary and travel management meeting coordination minute-taking and liaison with donors trustees and key stakeholders.
• HR: Maintain staff records support recruitment and onboarding manage HR policies and handbooks and ensure adherence to safeguarding health and safety protocols.
• General Administrative Support: Assist with financial processes including charge card administration and audits support fundraising and overseas operations and provide flexible support across charity functions as needed.

To be successful in this role you will have:

• Recent relevant Office Management/PA experience
• Experience of liaising with high level stakeholders and international dignitaries
• High proficiency in IT skills in Microsoft Word Excel and Outlook for both emails and diary management
• Experience of working as part of a team and with a flexible approach
• Excellent inter-personal and communication skills including a professional telephone manner
• Experience of delivering work with high level of attention to detail and accuracy
• Strong organisational skills and to be able to multitask under pressure
• Previous HR experience and/or knowledge or HR processes (desirable)

Chain of Hope are looking for someone to lead the Office Management side of the role and the day-to-day operations as a priority. The EA side of the role is important but this is not the primary focus of the role.

This is a full-time post. The core office hours for this role are Monday to Friday 9 am to 5.30pm however a degree of flexibility is expected as there may be times when work takes you out of these hours. The main workplace will be the South Parade office though this role involves some transfer between the South Parade office (Chelsea) and the Weymouth Street office (Marylebone).

If you are excited by this opportunity and would like to apply we would be delighted to hear from you.

How to apply

Please share an up-to-date version of your CV via the link below. Jen DSouza at Charity People will be in touch with the full job pack and further details on how to apply. The application process is CV and Supporting Statement. Due to the urgent need to fill this role we are reviewing CVs on a rolling basis and the interviews will take place on Monday 16 May. The closing date for CVs is 5pm Thursday 15 May.

Charity People actively promotes equality diversity and inclusion. We match charity needs with the skills and experience of candidates irrespective of age disability (including hidden disabilities) gender gender identity or gender reassignment marriage and civil partnership pregnancy and maternity race religion or belief or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.