Administrative Assistant II
Administrative Assistant II
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Job Description
JOB DESCRIPTION:
Administrative Assistant II
Working at Abbott
At Abbott you can do work that matters grow and learn care for yourself and your family be your true self and live a full life. Youll also have access to:
- Career development with an international company where you can grow the career you dream of.
- Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
- An excellent retirement savings plan with a high employer contribution
- Tuition reimbursement the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelors degree.
- A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity working mothers female executives and scientists.
The Opportunity
Responsibilities include all administrative functions of the department: Calendar management Scheduling travel Managing correspondence and Scheduling couriers Processing expense reports Meeting/event planning Creating or modifying business documents including taking notes and releasing meeting minutes Preparing presentations from source materials Handling teleconference setups acting as a liaison for remote access issues and may include some support for tracking budget expenditures.
What Youll Work On:
- Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
- Follows purchasing and requisition procedures.
- Corporate Security and Privacy Rules.
- Corporate Branding Guidelines and Copy Center procedures (if applicable).
- Orders business cards and stationery.
- Uses intermediate to advanced software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other business specific software including the Corporate Travel Web site and employee performance management systems (as applicable).
- Coordinates new employee office setups and onboarding.
- May train/coordinate work for new administrative assistants.
- Consistently interacts with high level executives.
- Intermediate to advanced knowledge and understanding of business processes and requirements.
- Frequently handles confidential or sensitive business information.
- Data is typically employee level or one dimensional.
- Maintains and manages calendars including meeting and travel scheduling and domestic and international arrangements
- Manage various legal documentations including notarization and legalization
Required Qualifications:
- 3 years of general experience in an administrative assistant and/or project coordinator position customer service teaching and/or event planning in Medical Device industry
- Intermediate to advanced knowledge of Microsoft Office (Word Excel Outlook PowerPoint)
- Demonstrated experience handling confidential or business-sensitive information
- Excellent verbal and written communication skills with ability to communicate to all levels of the organization
- An associate or bachelors degree in Communications Public Relations Human Resources Education Business Administration or related discipline is required.
Learn more about our health and wellness benefits which provide the security to help you and your family live full lives:
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer committed to employee diversity.
Connect with us at on Facebook at and on X @AbbottNews.
The base pay for this position is
$27.65 $55.35/hourIn specific locations the pay range may vary from the range posted.
JOB FAMILY:
Administrative Support
DIVISION:
SH Structural Heart
LOCATION:
United States > Minnesota > St. Paul : 1225 Old Highway 8 NW
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
No
MEDICAL SURVEILLANCE:
Not Applicable
SIGNIFICANT WORK ACTIVITIES:
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day) Keyboard use (greater or equal to 50% of the workday)Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.
EEO is the Law link - English: EEO is the Law link - Espanol:
Employment Type
Full-Time
Key Skills
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