Project Coordinator
Project Coordinator
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1 Vacancy
Job Description
At KCI Construction we are not just building structures; we are building futures.
Are you ready to build your future with a company that values your skills dedication and growth Join us at KCI Construction where your skills and talents will help shape the future of our communities. Together we can build something great!
About us:
KCI is one of the more diverse self-performing contractors in the Midwest with the expertise and ability to successfully perform on a wide range of projects. Any one of us can be found working on a design-build multi-story building one day then a wastewater plant the next and highway infrastructure after that.
KCI began in 1922 and is now an employee-owned construction company with offices in St. Louis and Springfield Missouri. We are a team of builders and problem-solvers who believe in doing things the right way.
Why KCI Construction
Competitive Benefits:Enjoy competitive pay health benefits retirement plans and bonuses that recognize your hard work and commitment.
Career Growth:Whether youre just starting out or an experienced professional we offer comprehensive training internship and opportunities for advancement.
Inclusive Culture:We believe in the power of diversity and foster an environment where every voice is heard and valued.
Work-Life Balance:We prioritize your well-being with generous paid time off.
Community Engagement:Join a team that gives back! Participate in local initiatives and volunteer opportunities that make a difference.
Safety First:Your safety is our top priority. We provide ongoing training and adhere to the highest safety standards.
About the Role:
The Project Coordinator provides essential support to project teams with a focus on owner billing subcontractor payment processing compliance reporting and accurate project documentation. This role ensures the financial integrity of projects through detailed analysis timely reporting and strong coordination with internal and external stakeholders.
Key Responsibilities:
- Support the preparation and timely submission of monthly owner invoices and pay applications; monitor receivables follow up on outstanding payments and accurately record receipts.
- Manage the tracking and processing of subcontractor pay applications change orders and lien waivers in accordance with contractual obligations.
- Collaborate with project managers to monitor project budgets track expenditures and update cost forecasts.
- Maintain comprehensive financial records ensuring proper coding and accurate data entry in the accounting system (Vista).
- Reconcile project-related general ledger accounts and ensure alignment between project records and accounting system balances.
- Perform detailed project cost reviews and contribute to financial reporting and variance analysis efforts.
- Assist in month-end and year-end closing processes by preparing journal entries accruals and reconciliations related to project financials.
- Collect and review certified payroll reports from subcontractors verify compliance and submit documentation to the owner as required.
- Coordinate the assembly and organization of project closeout documentation; facilitate internal closeout and post-mortem meetings.
- Support internal and external audit processes by compiling documentation responding to audit inquiries and ensuring compliance with financial controls and procedures.
- Ensure accurate organization and retention of all project-related financial and compliance documentation.
- Provide cross-functional support as needed.
- Perform additional responsibilities and special projects as assigned.
Qualifications/Experience:
- Three years of accounting or finance-related administrative experience required; construction or project-based accounting experience strongly preferred
- Bachelors degree in Accounting Business Administration or related field preferred
- Experience working with construction contracts and pay applications preferred
- Experience with Vista by Viewpoint or similar construction ERP software
- Proficient in Microsoft Office applications especially Excel
- Strong analytical skills with attention to detail and accuracy
- Excellent communication and interpersonal skills
- Dependable organized and able to prioritize tasks in a deadline-driven environment
- Self-starter with a willingness to ask questions and learn
- Conducts self with professionalism and integrity
Managed By: Project Director
Physical Demands:
- Work is primarily performed in an office setting
- May occasionally lift/move up to 20 pounds
- While performing this role the employee is regularly required to sit talk hear use hands and fingers and see clearly at various distances
Dont miss your chance to be part of something bigger! Apply today and lets build your future together!
KCI is proud to be an Equal Opportunity and affirmative action employer regardless of race color gender age sexual orientation gender identity religious beliefs marital status genetic information national origin disability or protected veteran status.
Required Experience:
Manager
Employment Type
Full-Time
