Clerk of Court 4 (41-1023) Juneau
Clerk of Court 4 (41-1023) Juneau
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Job Description
Job Description
The Juneau Trial Court of the Alaska Court System (ACS) seeks a highly motivated and detailed individual to represent the courts mission as Clerk of Court 4 (SR 18). The incumbent will plan implement direct and monitor all non-judicial activities of the court which will include direct management and supervision of a Chief Deputy Clerk Court Supervisor Court Case Managers and Courtroom Judicial Assistants.
** Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement. **
Major Duties and Responsibilities
Trial Court Management & SupportThe incumbent will provide professional technical support leadership and supervision for various functions of the clerks office. This includes processing all types of cases: criminal civil small claims minor offenses probate and childrens cases. You will ensure compliance with all court rules and First District policies and addition you will work closely with the Chief Deputy and the In-Court Supervisor to guarantee that case managers deliver high-quality work and excellent customer service.
Your responsibilities will include managing case flow within the court. You will analyze evaluate monitor and propose methods for improvement. Additionally you will prepare required reports on case flow including the initiation and completion of cases overtime and jury trial statistics. You will review statutes bills rules codes policies and procedures applying them as necessary. Collaboration with the Area Court Administrator (ACA) and judges will be essential to implement new procedures. You will also be required to attend court conferences monthly clerk teleconferences and training sessions as needed. Furthermore you will serve as the Probate Registrar for the Juneau court and will review and rule on cost bills.
Human Resources Management
You will be responsible for allocating work preparing and updating position descriptions and managing the recruitment hiring discipline counseling and evaluation of clerical staff. Additionally you will monitor compliance with administrative and personnel rules and policies ensuring accurate timesheets and adherence to leave policies. Your duties will include training new employees on their job responsibilities and updating current employees on new procedures. You will also serve as a backup covering all desks as needed on a daily basis and during staff absences.
It is essential to maintain a thorough knowledge of court operations for both backup work and training purposes. Furthermore you will plan and conduct weekly staff meetings focused on various topics aimed at enhancing knowledge skills morale and effective communication among the Juneau court staff. You will also be responsible for receiving and addressing employee complaints and grievances conducting investigations as necessary and following established grievance procedures.
Facility and Materials Management
You will be responsible for operating troubleshooting and updating the computer systems and records. Additionally you will address most facility-related issues and coordinate with the ACA and Facilities Manager when problems occur. You will also receive and respond to requests for the use of court facilities ensuring compliance with Administrative Bulletins and ACS Facilities policies. Furthermore you will prepare and prioritize the Juneau courts annual budget for submission to the ACA.
External Public Relations and Other Responsibilities
You will handle and respond to complaints from the general public parties involved attorneys judges and others regarding the Juneau Trial Court.
Additionally you will attend bar association meetings to promote communication and attend to other matters as assigned by the Area Court Administrator (ACA) Presiding Judge or other judges. This may include personnel matters special projects research and various requests for information and assistance as needed.
The ideal candidate will possess the following knowledge skills and abilities. Please detail how you possess these traits in the required letter of interest.
- Recent supervisory experience which includes assigning and delegating work setting priorities and mentoring staff.
- Project management experience.
- Experience prioritizing objectives and working efficiently throughout interruptions.
- Experience working with high-priority confidential or sensitive information.
- Ability and demonstrated experience insuccessfully training staff.
- Strong oral and written communication skills.
- Experience researching and analyzing federal and state laws regulations and/or court cases.
- Advanced competency in MS Office software.
This position is in the partially-exempt service; the incumbent serves at-will to the hiring authority.LEGAL RIGHT TO ACCEPT EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.
Work Schedule
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday Friday 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.Typical Benefits for Full Time Employees Include:
- 12 paid holidays per year
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employer-paid Basic Life insurance with additional coverage available
- Membership in the Public Employees RetirementSystem (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Alaska Deferred Compensation Plan (optional)
- Personal leave accrual
See for additional information.
For more information on the Alaska Court System please visit:
The Alaska Court System is an EEO employer and proudly promotes diversity.
For informationabout what state courts do please watch the following short video:
VIDEO: The who what when where and how of state courtsMinimum Qualifications
A high school diploma or General Educational Development (GED) certificate AND four years of administrative level work experience of which two years must be at the level equivalent to a Clerk of Court 3 or Court Supervisor 4 with the Alaska Court System or similar work experience with another employer.
ORA bachelors degree from an accredited college in business administration public administration criminal justice or a closely related field AND two years of administrative level work experience. The required work experience is met by service such as a Clerk of Court 3 or Court Supervisor 4 with the Alaska Court System or similar work experience with another employer.
Additional Required Information
This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
- A professional letter of interest completed per the instructions below. Your letter will be used as a writing sample.
- Post-secondary transcripts if using educationto meet minimum qualifications.
- Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):
- Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.
- List of at least three (3) professional references with current contact information.
LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or if unable to attach to your application email it to.
Your letter should:
1) Be professionally written and include proper format grammar spelling and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Explain why you are the best candidate for the position.
Your letter will be used to help determine which applicants advance to the interview phase of the recruitment and selection process.KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: and .
In addition keyboarding tests are given at any Alaska Job Center location. A list of locations is available at:
WORK HISTORY
If using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not you will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring manager.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at . The Court System reserves the right to confirm all background information.
Contact Information
Contact Title: Recruitment
E-Mail:Mailing Address: 820 West 4th Avenue Anchorage AK 99501
Phone Number:
Employment Type
Full-Time
