Accounting Administrator
Accounting Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position Overview
We are looking for a detail-oriented Accounting Administrator to support our day-to-day accounting and administrative operations. This role involves processing invoices managing vendor and customer transactions preparing financial reports and maintaining accurate records across multiple ideal candidate is organized analytical and comfortable working in a fast-paced environment. Strong Excel skills and experience with systems like NetSuite E-Automate Quotewerks or Goldmine are a plus. This position also offers the opportunity to grow in full-cycle accounting and gain experience in monthly close processes.
Duties and Responsibilities
- Acquire proper approval on all vendor invoices and process for ledger entry
- Assist with inventory purchasing
- Review bank account balances online daily and prepare entries
- Liaise with vendors and handle vendor related issues or problems
- Open all company correspondences daily and distribute appropriately
- Monitor weekly department billing protocols
- Process weekly customer invoice report and send invoices as necessary
- Report bi-weekly on AR aging
- Order office supplies
- Report daily cash receipts and prepare entry
- Prepare daily deposit reports
- Assist the Corporate Accounting team with monthly bank reconciliations
- Cross training between administrative departments
- Input and maintain contract data based on sales orders
- Register equipment warranties with our channel partners to ensure proper coverage and timely support
- Respond to sales team inquiries to verify and clarify contract coverage and warranty details
- Manage and update company databases ensuring accuracy consistency and data integrity across all platforms
- Process record and apply customer payments promptly and accurately maintaining a high level of customer service
- Other duties may be assigned at the discretion of the Controller or the President
Qualifications
- Strong proven analytical skills and attention to detail
- Accurate data entry skills
- Ability to efficiently manage individual workflow
- Ability to effectively communicate with people at all levels both in written email form and verbally
- Ability to adapt to changes in processes and projects
- Ability to successfully complete work and meet deadlines
- Propensity to learn and understand Full Cycle Accounting month end closing and how it ties to the Balance Sheet is required
- Computer expertise in Microsoft Office specifically Excel and exposure to E-Automate Goldmine Quotewerks and NetSuite.
Travel Component
- N/A
Working Conditions
- Extensive desk-based work involving prolonged periods using a computer and sitting for extended periods
- Frequent interaction with team members management agents Business Development Managers (BDMs) and external partners to facilitate smooth operations and collaborations
Job Classification
- Exempt
At Payroc we are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individuals qualifications without regard to race color religion national social or ethnic origin sex age physical mental or sensory disability sexual orientation or any other status protected by the laws regulation in the location we operate. Payroc does not tolerate discrimination or harassment based on any of these characteristics.
Payroc is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodation contact Human Resources Department at
Required Experience:
Unclear Seniority
Employment Type
Full-Time
