Human Resources Assistant - Wage

Title: Human Resources Assistant - Wage

State Role Title:Admin and Office Spec III

Hiring Range: $21.76 - $26.91

Pay Band: 3

Agency: Virginia Department of Health

Location:CHESTERFIELD HQ

Agency Website: Type: General Public - G

Job Duties

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 33 local health districts. The Chesterfield Health District provides public health services to the residents of Chesterfield County Powhatan County and the City of Colonial Heights.

The Chesterfield Health District is seeking a detail-oriented and customer-focused Human Resources Assistant to join our team. Reporting to the District HR Analyst this position will play a key role in supporting day-to-day HR operations and providing frontline support to employees. The HR Assistant will respond to routine inquiries related to policies benefits and hiring processes and assist with clerical and administrative tasks to ensure the smooth functioning of HR services.

This role will also support a variety of special projects and may help coordinate district-wide meetings and employee engagement events. Responsibilities also include maintaining accurate and confidential HR records performing routine audits preparing reports and processing personnel documentation. The ideal candidate will demonstrate strong organizational skills and the ability to interpret policies and procedures. This position may also provides backup support for technical and executive-level administrative functions and requires effective calendar management and scheduling capabilities. An interest in staying current on HR best practices and trends is a plus.

Wage employees are subject to the following conditions of employment:

Wage employees serve at the will and pleasure of the appointing authority.
Continuing employment is based on available funding and business need.
Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore they are
not eligible for benefits which are provided to salaried employees such as leave credits holiday pay insurance access to the grievance procedure etc.
Wage employees are paid only for the hours they actually work.
Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1500 hours during the period of May 1 April 30 of the following year (the Standard Measurement Period).
Once a wage employee works the maximum of 1500 hours during the Standard Measurement Period the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.
Wage employees are eligible to apply for all classified positions for which recruitment has been initiated including those limited to State Employees Only.
If a wage employee becomes employed in a classified position he/she will be eligible to purchase retirement credit for the time worked as a wage employee.
Continuing employment is based on available funding and business need.

Minimum Qualifications

General knowledge of human resource programs regulations and guidelines
Ability and experience applying applicable policies and procedures
Ability to prepare process track and file personnel records
Knowledge and experience with administrative and clerical processes and procedures
Strong computer oral and written communication and organizational skills
Ability to manage competing priorities and meet deadlines
Ability to maintain confidentiality

Additional Considerations

Training in Human Resources or related field
Experience working in a Human Resources office for a large complex agency
Strong attention to detail
Good communication and interpersonal skills
Ability to prioritize and multitask

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed mailed or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Services Child Abuse and Neglect Central Registry check U.S. HHSIG Exclusion List check employment reference check and E-Verify. Other financial credit driving background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture hair type and protective hairstyles such as braids locks and twists); sex; color; national origin; religion; sexual orientation gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy childbirth or related medical conditions. VDH employees have a shared Code of Ethics which can be found in the bottom banner of our website: .

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Brandi Henderson

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.