Proposal Specialist

ABOUT YOU

Are you ready to join an inclusive work environment committed to leading new ideas and pathways and to delivering value If the answer is Yes! then we have an exciting career opportunity for you. TheProposal Specialistwill be responsible for coordinating the development submission and review of business development proposals for the company. This role will partner with various internal teams including sales operations marketing consulting and legal to ensure the creation of high-quality timely and compliant responses to RFPs RFQs and RFIs. This role will be based in the Proposal Center report to the Director of the Proposal Center and work closely with business line leaders for guidance support and task assignments. The Proposal Specialist will primarily support consulting related proposal and sales enablement activities while collaborating with broader Montrose teams as needed.

Who are we We are Montrose a global environmental services provider offering environmental planning and permitting measurement and analytical services and environmental resiliency and sustainability solutions. Our qualified engineers scientists technicians associates and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients decision-making and operations and efficiently fulfills their project requirements.

We have over 135 offices across the United States Canada Europe and Australia and over 3500 employees all ready to provide solutions for environmental needs.

WHAT WE CAN OFFER YOU

As a key member of our Montrose team you can expect:

• Mentorship and professional development resources to advance your career

• Direct exposure to our industrys leading experts who are solving the worlds toughest environmental challenges

• An entrepreneurial environment where you can learn thrive and collaborate with talented colleagues

• Opportunities to engage and contribute to our employee resource groups

• Competitive compensation package: annual salary ranging from $75000 to $90000 commensurate with experience credentials and geography

• Competitive medical dental and vision insurance coverage

• 401k with a competitive 4% employer match

• Progressive vacation policies company holidays and paid parental leave benefits to ensure work/life balance

• A financial assistance program that supports peers in need known as the Montrose Foundation

• Access to a student loan planning tool to optimize your student loan payoff plans and compare student loan rates with lenders.

In addition to proposal management this position will also support a variety of sales enablement initiatives depending on proposal volume contributing to the overall success of the company.

A DAY IN THE LIFE

Proposal Management (Primary Focus):

• Coordinate and manage the full proposal life cycle for assigned proposals from the initial receipt of proposal requests through to the final submission and delivery.

• Work directly with business line stakeholders for related day-to-day tasks and projects.

• Lead go/no-go meetings kick-off meetings and other meetings as required.

• Researching bid portals and aiding in lead/pipeline generation opportunities.

• Collaborate with cross-functional teams (sales operations consulting marketing service legal etc.) to develop and package comprehensive compliant and compelling responses to business opportunities.

• Analyze costs risks and benefits associated with proposed contracts and prepare proposals as needed.

• Ensure proposals meet both client requirements and internal standards including compliance with submission guidelines and internal quality controls.

• Create well-designed proposal graphics write/edit proofread format maintain version control and ensure compliance to both submittal guidelines and internal organizational and brand standards.

• Manage version control and deadlines for all proposals ensuring timely submission and communication of key milestones to relevant stakeholders.

• Maintain repositories and databases of project experience and approved content for proposals making updates as necessary.

• Communicate with team members to ensure milestones are met proposals comply with requirements and critical tasks to win bids are understood and addressed.

• Write and maintain professional CVs for all team members ensuring up-to-date accurate and tailored profiles are available for proposals and marketing purposes.

Sales Enablement Support (Secondary Focus):

• Support general marketing and sales enablement initiatives when proposal volume is low including content development and copywriting.

• Assist in creating sales enablement collateral such as brochures presentations email campaigns and Statement of Qualifications (SOQs) to promote the organizations services.

• Collaborate on branding and messaging initiatives to ensure consistency across all marketing and proposal materials

YOUR EXPERTISE AND SKILLS

To perform this job successfully individuals must be able to perform each duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

• Bachelors degree in Marketing Communications Business or a related field.

• At least 3 years of experience in proposal management marketing or a related field preferably within a consulting government services or other service-oriented industry.

• Strong experience with leading Go/No-Go discussions with stakeholders

• Strong project management and organizational skills with the ability to juggle multiple priorities and deadlines.

• Prior experience with public sector (municipal state federal) proposal responses.

• Excellent writing editing and proofreading skills.

• Proficiency in Microsoft Office Adobe Creative Suite (InDesign and Photoshop) and CRM/marketing tools.

• Strong interpersonal skills and the ability to work cross-functionally with multiple departments.

• Shipley and APMP certifications/training desired.

KNOWLEDGE SKILLS & ABILITIES

• Excellent written and verbal communication skills ensuring clear and effective interactions across teams.

• Possesses a proactive mindset with a strong sense of initiative capable of identifying and addressing tasks independently without requiring direct instruction.

• A hard worker with an exceptional work ethic always looking for ways to add value and help the team.

• Driven and resourceful constantly seeking to improve processes solve problems and ensure the best outcomes for the firm.

• Analytical thinking and strategic planning.

• Attention to detail especially in high-pressure situations with tight deadlines.

• Strong ability to manage multiple projects simultaneously with excellent time management and prioritization skills.

• Creative problem-solving skills with the ability to adapt to shifting priorities.

• Ability to work both independently and as a key liaison within a collaborative team.

• Proficiency in graphic design and layout software (e.g. Adobe Creative Suite Canva) for proposal graphics and marketing materials.

• Familiarity with digital marketing tools and platforms including content management systems (CMS) social media and email marketing tools.

• This position is fully remote (telecommute) with occasional travel to U.S. office locations for team meetings.

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of employees so classified. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact or for assistance.

MAKE THE MOVE TO ACCELERATE YOUR CAREER

We are going to be blunt the way we work may not suit everyone. We are a fast-paced dynamic and high-growth company. You are your own boss but you will get tons of guidance and plenty of support from talented super-smart colleagues and its service providers. Therefore if freedom autonomy and head-scratching professional challenges attract you we could be the perfect match.

Want to know more about us Visit and have fun!

Montrose is an Equal Opportunity Employer. Montrose is committed to recruiting and hiring qualified candidates without regard to race religion sex sexual orientation gender identity age national origin ancestry citizenship disability or veteran status. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.

Montrose will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check if Montrose is concerned about conviction that is directly related to the job you will be given the chance to explain the circumstances surrounding the conviction provide mitigating evidence or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights DepartmentFair Chance Actwebpage.