Internal to State Highway Patrol - Program Coordinator II - Fuel Coordinator (Wake County)
Internal to State Highway Patrol - Program Coordinator II - Fuel Coordinator (Wake County)
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$ 41655 - 72897
1 Vacancy
Job Description
Description of Work
***This is an INTERNAL POSTING open ONLY to current NC State Highway Patrol employees and eligible RIF candidates.
Are you a detail-oriented professional with expertise in fuel systems coordination maintenance logistics or SAP data management Are you ready to apply your skills in a dynamic environment Join our team and play a vital role in supporting State Highway Patrol operations across North Carolina!
The mission of the State Highway Patrol is to safeguard and preserve the lives and property of the people in North Carolina. The X7 Logistics Unit is responsible for: 1) Managing and providing service to all law enforcement vehicles within the Department 2) Managing all occupied facilities and capital improvement projects 3) Managing and distributing the purchases of all patrol equipment and supplies other than technology products and weapons 4) Managing the inventory of all equipment and supplies 5) Tracking and handling of all reimbursement requests on patrol car damages and 6) Managing and tracking all fuel purchases invoices and fuel infrastructure.
The primary purpose of the Fuel Coordinatorposition is to overseeSHPfuel sites and provide a resource to field personnel andDOTFleet/Material Management regarding fuel issues fuel invoicesSAPentriesSAPcaptured data. Maintain functionality of fuel sites Including scheduling maintenance and repairs required annual and triennial testing for regulatory compliance and acquiring regulatory permits. Monitor Statewide Fuel Inventories at the Highway Patrol Fuel Sites. Manage commercial fuel credit card Including distribution and reconciliation. Process monthly billing to other North Carolina agencies for fuel purchases as well as materials and services acquired fromSHP. Includes periodic reporting to Logistics and Headquarters personnel regarding outstanding balances. Requires accurate record keeping and regular communication with using agencies and SHPFiscal personnel. Manages direct pay Invoices for all fuel related Issues. The work location is X7 Logistics in Raleigh NC (Wake County).Job responsibilities include:
- Serving as the primary contact for any problem concerning SHP fuel site equipment including Automated Tank Gauges (ATG) Underground Storage Tanks (UST) Fuel Master Unit (FMU) and dispensers.
- Performing onsite tasks such as dispenser restarts modem programming FMU resets and ATG programming; inspecting and submitting documents for UST permitting and NCDEQ regulatory compliance inspections: maintaining UST Primary Operator status.
- Monitoring fuel data in SAP including inventory goods receipts and fuel issues.
- Preparing for and responding to issues with fuel infrastructure and fuel inventory in anticipation of natural disasters pipeline shutdowns or other significant events outside of normal operating conditions.
- Investigating errors and collecting details of the fuel transaction including the fuel record status and reason for failure; resolving transactions through reversals and reentries for entries in posted record status.
- Providing DOT Fleet and Material Management Unit resolutions for entries in failed record status.
- Reconciling all fuel card transactions in NCAS; retaining documentation for audit retention purposes.
- Processing monthly billing to other North Carolina agencies for fuel purchases as well as materials and services acquired from SHP; managing direct pay invoices for all fuel related issues.
- Assisting the SAP Coordinator with SAP-related issues dealing with fuel and providing back-up in absence of SAP Coordinator regarding entering goods and commercial fuel card receipts.
- Maintaining accurate record keeping and regular communication with customer agencies and DPS Fiscal personnel.
- Assisting with answering phones and greeting visitors.
- Working independently with little supervision and prioritizing tasks by level of importance and/or deadlines.
This is a full-time position (40 hours per week) with State Benefits including paid vacation paid sick leave paid holidays retirement and health insurance. To view an example of total compensation please click hereNC OSHR: Total Compensation Calculator.
The typical work schedule is Monday - Friday 8:00AM - 5:00PM.
Note to Current State Employees:
The salary grade for this position is NC10. State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. If selected for this position a new salary will be recalculated taking into consideration the quantity of relevant education and experience funding availability and internal equity. Based upon these factors a pay increase MAY result.Knowledge Skills and Abilities / Competencies
State Highway Patrol uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.
The Minimum Education and Experience (E&E) is REQUIRED to qualify for this position.All work history and education (including accurate dates of employment/attendance) must be documented on the application. Transcripts may be attached to supplement education and work experience may include internships volunteerism and full and part-time work. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete all-inclusive application maximizes an applicants potential to qualify for the position as well as receive the highest possible salary if selected for the position. Salary will be based on relevant qualifications internal equity and budgetary considerations for the advertised position.Click here for more information and application resources.
Management Preferences (Optional):These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences.
- Experience organizing and maintaining records in both digital and paper-based formats.
- Experience supporting or overseeing fuel infrastructure systems such as fuel storage tanks piping dispensers or monitoring equipment.
- Experience managing or overseeing operations at fuel service facilities such as gas stations or bulk fueling sites that include equipment like FuelMaster Units and/or Veeder-Root systems.
- Experience conducting or coordinating inspections of underground storage tanks (USTs) or working knowledge of federal and state UST regulations such as those from NCDEQ or the EPA.
- Experience using SAP applications managed by the North Carolina Department of Transportation (NCDOT) including modules related to fuel data inventory or procurement.
PLEASE NOTE: Selected finalist candidate(s) must undergo a Criminal Background Investigation including drug screening test.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See details.
Bachelors degree from appropriately accredited institution and one year of experience related to the area of assignment; or an equivalent combination of training and experience.
Please Note:This is to clarify that the area of assignment referenced above refers specifically to progressively responsible experience in fuel site operations fuel infrastructure oversight or fuel systems coordination. This includes experience managing fuel equipment such as Underground Storage Tanks (USTs) Automated Tank Gauges (ATGs) FuelMaster Units (FMUs) and fuel dispensers; coordinating maintenance repairs and regulatory compliance; monitoring fuel inventories and resolving transaction issues in systems such as SAP and NCAS; managing fuel billing and credit card reconciliation; and maintaining accurate records and communication with internal and external agencies.Supplemental and Contact Information
The North Carolina State Highway Patrol (NC SHP) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA) we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.
Public Service Loan Forgiveness Program
For applicants with student loans becoming a state employee may include eligibility for The Public Service Loan ForgivenessProgram. Visit to learn more.
Transcripts
- Attaching transcripts is optional however we recommend applicants attach unofficial transcripts to assist in providing credit for education including in substituting education gained for experience. Additionally qualifying for some positions may require validating hours of coursework in a specific field of study and transcripts are crucial to awarding credit. Degrees and transcripts must be achieved from an appropriately accredited college or university.
- Applicants who earned college credit hours but did not complete a degree program must attach an unofficial transcript to receive credit for education.
- International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification: Experience
- Applicants seeking Veterans Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.
- Applicants seeking National Guard Preference:
- A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).
- A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions must attach either a DD256 or NGB 22.
The North Carolina State Highway Patrol (NC SHP) must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape. PREA Hiring and Promotion Prohibitions.
Due to the volume of applications received we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click Application Status. If you are selected for an interview you will be contacted by the hiring manager. If you are no longer under consideration you will receive an email notification.
For technical issues with your application please call the Applicant Support Help Line at . For questions about this posting other than your application status please contact Shane Searles at .
#SHP
Required Experience:
IC
Employment Type
Full-Time
