AO - AP/Purchasing Student Worker
AO - AP/Purchasing Student Worker
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1 Vacancy
Job Description
SUMMARY:
The Accounts Payable/Purchasing Student Worker supports the Universitys purchasing and payables functions to ensure timely processing and accurate recording of payments for goods and services. Approximately 85% of this role involves computer-based tasks. This position serves the Office of Accounting Operations external vendors and VU faculty and staff and reports to the Accounts Payable/Purchasing Manager.
ESSENTIAL FUNCTIONS:
- Maintain electronic records for vendors invoices purchase orders and check payments using Microsoft File Explorer and Adobe Acrobat; create accurately name and file PDFs.
- Deliver checks to the mailroom; track and email check pick-up reminders to staff/faculty/student leadership.
- Route mailed and emailed invoices to appropriate departments; provide direction to staff/faculty for proper payment request submission processes.
- Use Microsoft Excel to track routed invoices and identify past-due items; assist with reviewing vendor statements and sending past-due reminders.
- Process vendor record requests: determine 1099 status from W-9s enter data compile electronic documentation and follow-up on missing information with staff and vendors.
- Reconcile completed cash requests and assist with fulfilling cash orders.
- Send reconciliation reminders for cash and check advances.
- Assist with credit card transaction review for California sales tax compliance.
- Perform additional duties and projects as assigned.
THE IDEAL CANDIDATE:
- A current Vanguard University student in good academic standing (minimum 2.0 GPA per term).
- A committed Christian with vibrant belief in Jesus Christ and ample evidence of personal discipleship.
- Preferred Major/Minor: Accounting Business
- A dependable team player with initiative to work independently and a strong desire to support faculty staff peers and external constituents.
- Knowledge and acceptance of Vanguard Universitys mission and values.
MINIMUM QUALIFICATIONS:
- Highly detail-oriented with strong accuracy while working at a fast pace.
- Excellent organizational and time-management skills with consistent and reliable attendance.
- Strong written and interpersonal communication skills for effective and positive collaboration.
- Ability to maintain confidentiality and professionalism in handling sensitive information.
- Understanding of standard office procedures and terminology.
ADDITIONAL QUALIFICATIONS:
- Proficient in Microsoft Office 365; intermediate Excel skills (basic formulas and filters preferred).
- Familiarity with vendor records W-9s and 1099 tax classification (or willingness to learn).
- Experience with Ellucian Colleague is a plus.
COMPENSATION:
This position is 15 hours per week at a rate of $16.50 per hour.
Employment Type
Student
