Scheduling Assistant
Scheduling Assistant
Posted on :
06-08-2025
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1 Vacancy
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Job Description
Description and Functions
- Open Until Filled
GENERAL DESCRIPTION:
The Wyoming Retirement Center is seeking qualified individuals for the full-time position of Scheduling Assistant. This position assists the Wyoming Retirement Center (WRC) Nursing Department with scheduling and coordinating outside appointments and procedures for the community members of WRC. Actively assists the staffing coordinator with scheduling and filling shifts. This position will require working 8-hour shifts Monday through Friday to conduct business with various healthcare providers.The Wyoming Retirement Center is located in Basin Wyoming with many outdoor activities available.
Within the first year of employment this person will commit to completing and passing both a Certified Nurse Aide class and the State certification exam for a Certified Nurse Aide. WRC will pay for all CNA class and certification exam expenses. (Conditions apply. SeeNOTESbelow.)**This position is eligible for a $2000 hiring bonus** See notes for eligibility and conditions
Human Resource Contact:/
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.- Facilitates resident appointments outside of the facility to include scheduling necessary paperwork transportation arrangements and family notifications.
- Assists in the transportation of residents to appointments as necessary.
- Assists the staffing coordinator in daily and monthly staff scheduling filling shifts and taking on-call duties.
- Assists the staffing coordinator in the review/approval of nursing department timecards.
Qualifications
PREFERENCES/ **AGENCY REQUIREMENTS:
Preference may be given to those with experience in a long-term care facility.
**Must be able to obtain a Nurse Aide Certification within the first 12 months of employment
KNOWLEDGE:- Ability to use good oral and written communication skills.
- Ability to take direction from a supervisor and efficiently follow that direction.
- Knowledge of administrative responsibilities
- Knowledge of computer applications especially Google and Microsoft programs.
- Knowledge of techniques and methods for producing written documents.
- Skill in prioritizing work duties and managing multiple tasks. Skill in organization and time management.
- Ability to function without constant supervision.
- Ability to sit for extended periods and do repetitive motions.
- Skill in data input procedures filing methods.
- Ability to pay close attention to details.
MINIMUM QUALIFICATIONS:Education:Associates Degree (typically in Healthcare)Experience:No prior experience is required.
Certificates Licenses Registrations:
CNA Certification obtained within twelve (12) months of hireOREducation & ExperienceSubstitution:1-3 years of progressive work experience (typically in Human Services)
ORCertificates Licenses Registrations:CNA Certification obtained within twelve (12) months of hireNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Must be able to:- Lift/transfer persons to different positions.
- Lift persons and/or medical equipment of varying sizes and weights up to approximately 50 lbs.
NOTES:- FLSA: Non-Exempt
- The position is full-time.
- For the health and protection of the persons we care for annual influenza vaccination is required and annual testing for tuberculosis.
- A background information check including the taking of fingerprints will be completed through the Wyoming Division of Criminal Investigation the Wyoming Department of Family Services and the Federal Bureau of Investigation for every successful applicant.
- Pre-employment drug testing will be conducted on safety-sensitive positions (direct patient care positions are considered safety-sensitive). Drug and alcohol testing will be conducted on any position if reasonable suspicion exists.
- The Wyoming Department of Health offers an excellent benefits package!
- All expenses for the CNA class and one certification exam will be paid for by the Wyoming Retirement Center (WRC). Voluntary separation of employment from the WRC within the first yearafter the date of the CNA certification examwill require the employee to reimburse all expenses to the WRC.
- The Wyoming Department of Health is an E-Verify Employer.
- ** Hiring Bonus eligibility and conditions**
- New state employees and temporary employees accepting a permanent position
- Current state employees acceptinga promotional opportunity - recruitment must have been open to the public
- One year of service in the position must be completed. Failure to complete this requirement will require reimbursement of the bonus with the funds deducted from the final pay.
- Internal candidates will be required to remain in the position for a minimum of one (1) year from the promotion date.
- Employees will only be eligible for one (1) hiring bonus in a 12-month period.
Supplemental Information
Visit us online at to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Employment Type
Full-Time
Key Skills
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