SCM Fleet Coordinator
SCM Fleet Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
A respected leader in the building materials industry is seeking a dependable and detail-oriented Fleet Administrative Coordinator to support its transportation and maintenance operations. This administrative role serves as the central point of contact for fleet-related coordination handling maintenance scheduling billing processes and transportation logistics. The ideal candidate will bring strong organizational skills a customer-focused mindset and experience in supporting fast-paced operational environments.
RESPONSIBILITIES AND DUTIES:
- Serve as the primary administrative contact for the maintenance and transportation teams.
- Perform data entry and manage maintenance tracking using RTA or other maintenance software modules.
- Generate review and process invoices for transportation and maintenance services.
- Ensure billing accuracy by verifying service details rates and quantities.
- Investigate and resolve billing discrepancies in coordination with internal and external parties.
- Maintain accurate records of billing transactions contracts and vendor correspondence.
- Organize and archive documentation in accordance with company policies and regulatory requirements.
- Prepare and maintain records such as work orders maintenance logs and inventory reports.
- Assist in procurement of parts equipment and maintenance supplies.
- Promote a strong safety culture and support operational excellence through administrative oversight.
- Perform additional administrative tasks as assigned.
REQUIREMENTS AND QUALIFICATIONS:
- High school diploma or equivalent required; associates degree preferred.
- Minimum of 2 years in an administrative or billing support role.
- Strong customer service skills with both internal and external customers.
- Proficiency in Microsoft Office and experience with billing/accounting systems.
- Proficient in Microsoft Excel and able to learn new systems such as Apex Command and SAP.
- Strong attention to detail and accuracy in data entry and financial documentation.
- Excellent communication and interpersonal skills.
- Ability to work independently multitask and prioritize in a fast-paced environment.
- Experience with SAP RTA or other transportation/maintenance management systems preferred.
- Familiarity with fleet operations vehicle maintenance or construction equipment.
- Understanding of transportation regulations and industry compliance practices.
- Applicants may be subject to a background check.*
- A pre-employment drug screening and physical exam may be required as a condition of employment.
*A conviction does not automatically disqualify you from employment. We will consider factors such as your age at the time the timing and nature of the offense its seriousness and any rehabilitation efforts when determining your suitability for the role.
Sparrow Company Executive Search & Staffing is an equal opportunity employer.
Required Experience:
IC
Employment Type
Full Time
