Accounts Payable Specialist

Who We Are:

At Diamond Braces we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable accessible and delivered with amazing customer servicetheAAA Experience.Were committed to making every smile count and we live by ourNo Smile Left Behindphilosophy. At Diamond Braces your career growth is our priority. We provide continuous opportunities to learn advance and take on new challenges. As part of our team youll have a clear path to success with the support and resources you need to reach your professional goals while making a meaningful impact on our clients lives.

Accounts Payable Specialist

Diamond Braces is seeking a detail-oriented and organized Accounts Payable Specialist to join our growing finance this role youll be responsible for managing the full cycle of accounts payable ensuring that all invoices bills and payments are processed accurately and on time. The ideal candidate brings a strong grasp of accounting principles sharp attention to detail and the ability to thrive in a fast-paced team-oriented environment.

Essential Functions:

• Invoice Processing: Receive review and verify vendor invoices for accuracy and completeness. Ensure all invoices are coded correctly to the appropriate cost centers and departments.
• Payment Processing: Prepare and execute payments ensuring they are made on time and in compliance with the companys payment policies. Payments will be approved by the Assistant Controller.
• Record Keeping: Maintain organized records of all invoices payments and vendor correspondence. Ensure proper documentation and filing of all accounts payable transactions.
• Reconciliation: Reconcile accounts payable ledger to ensure that all payments are accurate and up to date.
• Vendor Communication: Communicate with vendors regarding invoice discrepancies payment issues and resolve any inquiries promptly.
• Reporting: Assist with the preparation of accounts payable reports providing detailed transaction data to support month-end closing and financial reporting processes.
• Expense Management: Monitor company credit card expenses and receipts ensuring all purchases are documented and in compliance with company policy.
• Compliance: Ensure that all accounts payable processes are in compliance with internal policies as well as federal state and local regulations.
• Assist with Audits: Support internal and external audits by providing necessary accounts payable documentation and explanations when required.

Qualifications:

• High School diploma or equivalent (Associates or Bachelors degree in Accounting Finance or related field preferred).
• Minimum of 2 years of experience in an accounts payable or related financial position.
• Familiarity with accounting software (QuickBooks NetSuite or similar) and Microsoft Office Suite (especially Excel).
• Ability to accurately process invoices and payments while maintaining organized records.
• Strong verbal and written communication skills for interacting with vendors and internal staff.
• Ability to manage multiple tasks prioritize effectively and meet deadlines in a fast-paced environment.
• Ability to identify and resolve issues related to payments invoices and vendor discrepancies.
• Experience in the healthcare or orthodontic industry is a plus.
• Knowledge of accounting principles and standards.
• Experience with electronic payment systems and ACH transfers.
• Experience with lease management.

Benefits:

• Highly competitive compensation.
• Health dental and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and holidays.
• Discounted orthodontic care for you and your family.
• A fun inclusive and supportive culture where your career can thrive.

Job Type:Full-time

Pay Rate: Starting at $45000 per year based on skills qualifications and experience.

Job Location:Diamond Braces Headquarters - Englewood NJ office.

Work Schedule:Monday through Friday.

Required Experience:

Unclear Seniority