Sr. Administrative Assistant - Pediatrics
Sr. Administrative Assistant - Pediatrics
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Job Description
Current Employees:
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The University of Miami Health System UHealth Department of Pediatrics Cardiology has an exciting opportunity for a Full-Time Sr. Administrative Assistant to work in Miami.
The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
Core Responsibilities:
Supports department and/or department leadership with daily clerical tasks.
Collects reviews analyzes complex and/or confidential data and prepares reports charts budgets and other presentation materials.
Responds to or routes non-routine priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
Plans meetings and takes detailed minutes as needed. Answers phone calls provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff as needed.
Composes and types correspondence such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors. Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Department Specific Functions:
Project Management to include lead organizational and support roles for various initiatives. Assisting with restricting and creating dedicated Cardiac ICU which involves reassigning and hiring new personnel as well as working through subprojects involving multiple disciplines (surgery ICU nursing admin). Will be a point administrator for organizing meetings tracking progress and facilitating communication between parties.
Assist in growing the Divisions referral base from community cardiologists.
Communicating with office staff helping with insurance facilitating communication between MDs and parents/patients with our clinical team.
Getting clinical data and imaging studies into our system and ready for the clinical team.
Revamp MD scheduling system for better access as well as tracking on call time and work resources utilizing the AMION platform. To include scheduling for cardiology MDs APPs CICU MDs and fellows.
Data Collection and Management related to Heart Center program activities as well as helping to organize and help track clinical data metrics necessary for our programs reporting requirements.
Work with clinicians in different roles and from different disciplines to meet our common needs for a sound data infrastructure.
Liaise with executive assistant from JHS and UM admin as well as CV surgery Adult ICU and Cardiology ICU nursing etc.
Developing and maintaining a Cardiology database to track volume activity by integrating case discussions procedural and billing data from both UM and JHS.
Admin support for expanded number of MDs
Primary Administrative Assistant to Division Chief.
Provide administrative and project support for all Cardiology faculty including the Cardiac ICU faculty.
Provide support to additional impending faculty recruits such as ECHO and Fetal cardiology directors and well as the Cardiac ICU Associate Director and Invasive EP MD.
Assist with the scheduling needs for interventional Cath EP and Special Imaging in Radiology
Support Cardiologys Research Activity
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS:
High school diploma or equivalent required
Minimum 3 years of relevant experience
General knowledge of office procedures and operations
Ability to accurately prepare and maintain records files reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to maintain effective interpersonal relationships
Ability to process and handle confidential information with discretion
Skill in completing assignments accurately and with attention to detail
Proficiency in computer software (i.e. Microsoft Office)
Any appropriate combination of relevant education experience and/or certifications may be considered.
#LI-AS1
The University of Miami offers competitive salaries and a comprehensive benefits package including medical dental tuition remission and more.
UHealth-University of Miami Health System South Floridas only university-based health system provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center we are proud to serve South Florida Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching research and patient care. Were the challenge youve been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
H5Required Experience:
Senior IC
Employment Type
Full-Time
