Administrative Coordinator - School of Medicine and Health/Department of Nursing
Administrative Coordinator - School of Medicine and Health/Department of Nursing
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Job Description
Job Details
Description
Administrative Coordinator - School of Medicine and Health Sciences/Department of Nursing
This position reports to:
Dean and Associate Dean of the School of Medicine and Health Sciences
Program Chair of the Department of Nursing
Job Type:Full-time Non-exempt
Position Summary:
Responsible for providing administrative assistant duties for the SMHS Dean and support for SMHS faculty with a focus on the School of Nursing.
Specific Job Duties:
- School Deans faculty and programs
- Provides administrative functions and support for the Dean and Associate Dean. Handles confidential correspondence and records. Performs administrative duties exercising judgment and independent decision-making.
- Develops and maintains SMHS databases and spreadsheets to allow for easy data input maintenance and retrieval as needed.
- Assists leaders with the preparation and management of all material adhering to standards of the University of Lynchburg and SMHS Program Accreditation Organizations.
- Presents a positive congenial image in greeting and interacting with the public.
- Assists the Deans in preparation of the annual budget and the academic course schedule including classroom assignments.
- Collaborates with the Dean Associate Dean Program Directors and other campus Administrative Assistants to enhance efficiency and assist in meeting School goals and objectives.
- Assist in organizing special events including accreditation visits as needed. Schedules office and offsite meetings/conferences resources and travel.
- Compiles maintains and monitors all budget items including school accounts and department purchasing cards.
- Assists leaders with SMHS marketing material for programs including handout and promotional material. Web content manager for the SMHS official web pages.
- Assists with the coordination of space for the SMHS programs including alumni functions and speakers.
- Creates and revises SMHS and program/departmental forms as needed.
- Assists search committees through administrative support
- Coordinates with physical plant and ITR for maintenance and repair of SMHS equipment facilities and technology.
- Performs other related duties as may be required.
- Responsible for ordering and maintaining the inventory of office supplies.
- Creates and monitors databases for adjunct faculty and SMHS faculty and staff.
- Performs special data retrievals data input and file maintenance.
- Serves as secretary to the SMHS-related meetings. Schedules meetings prepares and distributes agendas and records minutes of the meetings to distribute in a timely manner.
- Nursing Program
- Provides administrative support in the preparation of annual reports and assists with the gathering of appropriate documentation for program accreditation.
- Responsible for coordinating the office phone and computer setups for new faculty. Assists with orientation of new faculty and staff (full and part-time adjunct) regarding office procedures etc.
- Maintains databases for current students and clinical agencies including tracking and updating nursing students health and academic requirements
- Assists the Program Director of Nursing and/or Clinical Coordinator with generation of clinical agency contracts and securing necessary signatures.
- Assists the Clinical Coordinator with updating inventory and ordering lab supplies and coordinating lab equipment purchases and repairs.
- Assists Program Director of the Nursing Program with planning community advisory board and clinical focus group luncheons.
- Responsible for ordering and delivering award certificate plaques and gifts from the program to the Deans office for the academic awards banquet and for ordering engraved award plaques for display.
- Coordinates with physical plant and ITR for maintenance and repair of computer lab equipment and facilities and technology.
- Sorts and distributes mail and packages.
Qualifications
Experience/Skills:
- Ability to communicate effectively and to understand comprehend and follow directions
- Excellent oral and written skills for effective communication via phone internally and with the public
- Good mathematical skills necessary for preparation of reports and other assigned projects
- Must have good teamwork and supervisory skills
- Proficient in Google Suite and Microsoft Office
- Must be a self-starter detail-oriented organized and able to handle multiple priorities in a fast-paced environment
Physical Demands:
- Prolonged standing/setting/wrist movement
- May involve some amount of time walking lifting standing and bending
- Must be able to carry items up to 10 pounds
Education:
- High school degree and computer skills training. Post-high school education preferred.
Benefits:
- Generous paid vacation personal days paid sick time and family leave comprehensive insurance (medical dental vision etc.) and retirement plans flexible spending account tuition remission life and long-term disability insurance and more. Learn more about employment benefits at the University of Lynchburg.
Schedule:
- 8:30 am - 5:00 pm (7.5 hours/day with some evenings and weekends to meet needs of the department may be required
Work Remotely:
- No
We seek candidates who are committed to the University of Lynchburgs efforts to create an environment that fosters a student-centered environment develops the breadth of knowledge associated with liberal education respects and supports diversity equity and inclusion values and celebrates diverse faith traditions and sustains close working relationships among faculty staff students alumni and community partners.
Candidates must successfully pass a background check that is satisfactory to the University.
Submita cover letter rsum and three professional references to:
Human Resources Jobs Page
The University of Lynchburg is committed to diversity within its community and welcomes applications from persons of color women Indigenous/aboriginal people of North America persons with disabilities the LGBTQIA community and others who may contribute to the further diversification of the University of Lynchburg community.
The University of Lynchburg is an equal-opportunity employer.
Required Experience:
IC
Employment Type
Full-Time
