Vouchering Unit, Supervisor

DCASs mission is to make city government work for all New Yorkers. From managing New York Citys most iconic courthouses and municipal buildings to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity effectiveness and sustainability guides our work providing City agencies with the critical resources and support needed to succeed including:
-Recruiting hiring and training City employees.
-Managing 55 public buildings.
-Acquiring selling and leasing City property.
-Purchasing over $1 billion in goods and services for City agencies.
-Overseeing the greenest municipal vehicle fleet in the country.
-Leading the Citys efforts to reduce carbon emissions from government operations.

When you work at DCAS youre not just working for one agency but in service of them all. Its an opportunity to provide impactful support quality customer service and help protect the future of New York City for generations to come. Visit our website at to learn more about the work we do.

A&A is a Unit within the Financial and Business Management (FBM) Line of Service (LOS). A&A comprises of Accounts Payable (Expediting Vouchering Pre-Audit) and Revenue Collections. A&As Accounts Payable is responsible for reviewing and processing vendor invoices for payment ensuring all payments for goods and services provided to the City are accurate timely and compliant with all applicable guidelines including the Comptrollers directives the Procurement Policy Board (PPB) rules and relevant accounting standards. Revenue Collections is responsible for collecting revenue (receivables) for DCAS.

In addition A&A performs all accounting functions for the agency including management of the agencys bank accounts producing InfoAdvantage data for fiscal liaisons within DCAS Lines of Service overseeing credit card payments providing customer service to vendor agencies commissions and community boards and serving as the primary liaison to Financial Information Services Agency (FISA) the Department of Finance and the Office of the Comptroller.

DCAS seeks to hire an Associate Staff Analyst who will function as the Vouchering Unit Supervisor of A&A.

Vouchering Unit

The Vouchering Unit within A&A is an important step in the process to ensure vendors are paid fairly and accurately by reviewing extensive invoice packages often containing 100s of pages of supporting documents such as purchase orders payroll reports contracts budget data and more. Employees ensure the invoices comply with local procurement laws and accounting standards and have accurate line items such as price and quantity. The review also requires employees to complete mathematical calculations analysis and updates of multiple databases and computer programs such as FMS InfoAdvantage PASSPort and Excel.

The Vouchering unit Supervisor will be responsible for overseeing five Vouchering staff including onboarding training writing performance evaluations providing regular feedback by documenting individual achievements and plans for improvement approving timesheets and other personnel management activities. The Vouchering Supervisor will also distribute work fairly across the team monitor productivity and ensure deadlines are met.

Responsibilities:

-Oversee the Vouchering Unit staff including onboarding training writing performance evaluations providing regular feedback by documenting individual achievements and plans for improvement approving timesheets and other personnel management activities.

-Prioritize and assign work fairly across the team monitor productivity and ensure deadlines are met.

-Troubleshoot issues that staff encounter and escalate accordingly.

-Handle rush processing being walked through for immediate check due to critical health or safety expedites as well as the analysis and resolution of issues related to that work.

-Handle high priority payments and payments that must be expedited to avoid penalties.

-Process Release of Retainage documents monitor interest payments process Disbursement Request Modifications (DRM) to expedite payments and update various payment tracking reports.

-Coordinate with DOF to issue monthly wire transfers for New York Power Authority.

Please note: Only individuals currently serving permanently in the title of Associate Staff Analyst or reachable on the Associate Staff Analyst civil service list may apply.

ASSOCIATE STAFF ANALYST - 12627

Qualifications :

1. A masters degree from an accredited college in economics finance accounting business or public administration public health human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a Juris Doctor degree from an accredited law school and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations labor relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management or in a related area; or

2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in 1 above.

associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in 1 above.

4. A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in 1 above.

5.A combination of education and/or experience equivalent to 1 2 3 or 4 above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However all candidates must have a high school diploma and at least one year of experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time