Operations Officer (with HR functions)
Operations Officer (with HR functions)
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Job Description
Part 1: Role Purpose:
Street Child is seeking a person who eager to be involved in supporting the humanitarian response caused by brutal war in Ukraine caused by Russian military assault. This is an opportunity to become a member of well-established international organisation and its growing team in Ukraine. We are looking for candidates with a can-do attitude and willingness to support wherever needed. Strong commitment and motivation are required. This is a demanding role and is suited to individuals who enjoy being busy and involved in a variety of return it is an excellent opportunity to gain valuable skills and experience in a globally renowned international development NGO.
The role will require a motivated and enthusiastic candidate to handle day-to-day tasks in operations unit. Under a supervision of Finance Manager together with Chief Accountant and Operation Officer person will contribute to quality of implementing partners financial management system adherence of Street Child HR practices to national laws procurement activities and contract management processes. We expect applications from seasonal candidates with previous experience in Logistics HR or Operations departments.
Street Child is proud to work with and through Ukrainian organisations. A candidate for this role should be prepared to work closely with local organisations to support their ability to impact the communities they serve.
This role is opened to implement project funded by Ukrainian Humanitarian Fund (project number 34832).
Part 2: Key Responsibilities:
1) Sub Partners Financial Management (60%)
- Provide regular review and verification of financial reports and bookkeeping documents submitted by implementing partners serviceproviders or contractors
- Contract management
- Verification of procurement processes of implementing partners against Procurement policies assuring transparency principle
- Monitor and evaluate partners operational activities to keep track of progress in line with the work plan and budget and ensure best practices are adhered in project implementation
- Regular communicationwithfinancialspecialistsofimplementing partners ensuring timely procurement and project implementation
- Provide regular feedback to partner organisations ensuring strict adherence to transparency of financial system and donor regulations
2) Human Resource Management (25%)
- Track records of Street Child employees personal files
- Ensure hiring process dismissal and transfer of staff is in line with Street Child HR Manual and Labour Law of Ukraine
- Track records of employees annual leaves sick leaves and time sheets
- Maintain military records of the organisation
- Support preparation of policies related to HR regulations and memos for employees
3)General Support of Operations Unit (15%)
- Support Finance Manager and Chief Accountant with daily tasks related to an area of responsibility of Operations unit
- Support in organising presentations workshops or training sessions and preparing hand-out materials
- Handle routine communication with service providers contractors external parties and outsourced organisationsrelated to Operations department
4) Other
- Carry out all reasonable requests that are within the broad remit of the role
- A strong commitment to Street Childs vision mission and values
- Adhere to all Street Childs policies and procedures
- Ableto represent Street Child appropriately both internally and externally
Part 3: Person Specification
Experience and Knowledge
Minimum 2 years of professional experience in Human resource management Finance or Operations Departments
Experience working with Microsoft tools
Knowledge of Ukrainian Labour Law
At least basic knowledge of financial reporting and bookkeeping
Work experience in humanitarian development or similar sector is beneficial
Demonstrable experience working closely with national/local NGOs in Ukraine is beneficial.
Skills and Abilities
Ability to work independently on a range of tasks and to take initiative to take on further responsibilities as appropriate
Ability to capture memorise and analyse different sources of information and provide informed judgment
Experience working with financial documents and handle procurement paperwork
Ability to communicate with a different audience in a clear sense and manner
Demonstrated experience to work under pressure and tight deadlines
Excellent organisational abilities
Experience on presenting information to a group of people delivering presentations workshops or trainings is beneficial.
Other
A commitment to Street Childs mission and values
A can-do attitude
Education / Qualifications
Bachelors Degree in Economic Finance Audit Accounting or related field.
About Street Child
Street Child believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education child protection and livelihood support to address the social economic and structural issues that underpin todays crisis. We partner with local organisations and communities to deliver our locally rooted programmes using evidence to drive learning and the refinement and scale up of programmes to create maximum impact for the most children at the lowest cost. We pride ourselves on being willing to go to the worlds toughest places where others wont including remote hard-to-reach areas and fragile disaster-affected states across sub-Saharan Africa and South Asia. Since 2022 we have helped over 130000 Ukrainian children and adults in Education and Child Protection areas.
Street Childs commitment to safe environment
Street Child is committed to diversity at workplace and welcomes applications from qualified candidates regardless of disability sex gender identity marital partnership status race ethnic and national origins or sexual orientation.
Street Childs commitment to Safeguarding
Street Child is committed to the safeguarding and protection of the communities we serve our partners our volunteers and our staff.
As part of this commitment to safeguarding all offers of employment will be subject to satisfactory references and appropriate background checks including a Criminal Records check. Street Child also participates in theInter Agency Misconduct Disclosure Scheme. In line with this Scheme we will request information from job applicants previous employers about any findings of sexual exploitation sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment.
To apply:
Please follow the link to apply for this role explaining why you think you could make an extraordinary impact. Applications will be reviewed on a rolling basis and so interested candidates are encouraged to apply early.
As this role is based in country appropriate pre-employment checks will be required as part of our recruitment process in line with our Safeguarding Policy.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
