Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
Summary Statement
The Executive Assistant is a full-time exempt paygrade(PG)13 position providing administrative support to the Secretary and DeputySecretary of Agriculture. Work includes representing the executives onadministrative matters with internal and external leaders including from theOffice of the Governor state and federal legislators and agencies specialinterest groups the media council members and the public. This position isexpected to perform administrative and other support work across the agency. Thisclass performs a higher level of administrative work on behalf of theexecutives to support work in problem-solving decision-making andcommunicating actions taken across the agencys sections than a SeniorAdministrative Specialist class.
Reporting directly to the Cabinet Secretary this individualwill be expected to complete priorities with short deadlines as well as assistwith unusual situations. This position provides personal and confidentialassistance to the Secretary and manages daily office activities to ensureefficient operations and workflow. Work includes frequently representing theexecutives and agency in a variety of situations to resolve problems maintaineffective employee and public relations and support agency operations. TheExecutive Assistant will oversee one full-time merit Office Associate.
Essential Functions
- Oversees constituent relations including resolving crisis situations in service delivery referred by the Office of the Governor (OGOV) legislators other agencies and the public. Ensures that constituent contacts are handled quickly and responsively.
- Directs and conducts special projects that may involve issues of a sensitive or confidential nature.
- Participates in planning policy formulation budgeting and solving issues and challenges.
- Reviews correspondence and reports determines the level of authority that can handle requests complaints or issues oversees tracking reporting and review of data to ensure compliance with applicable policies and procedures and keeps the agency leadership appropriately briefed.
- Tracks and analyzes proposed legislation that impacts the assigned agency coordinates and follows up with staff and makes recommendations.
- Receives media requests researches issues and data and prepares appropriate media responses. Prepares press releases for circulation.
- Provides liaison with internal and external executives and other leadership OGOV legislators special interest groups the media council/commission members state/federal contacts and the public.
- Responds to inquiries and complaints and explains policies procedures regulations and the agencys position on issues to resolve problems.
- Develops agendas and programs for meetings conferences or special presentations and represents the official at meetings and on task forces.
- Plans coordinates and directs office activities and analyzes recommends and implements operating practices policies and procedures.
- May supervise two or more merit full time positions. The elements of supervision include performing the following on a regular and continuing basis: planning assigning reviewing evaluating coaching training disciplining and recommending hire termination and promotion.
- Performs other related duties as required.
Job Requirements
Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education training and/or experience meets each job requirement including employer experience/responsibilities and dates (month/year) of employment/training.
Conditions of Hire
Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.
Benefits
To learn more about the comprehensive benefit package please visit our website at Process
The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling or by visiting . You may also call or email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Employment Type
Full-Time
Key Skills
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