Staff IT Application Portfolio/Program Manager

About The Team:

The Rubrik information Technology team influences business processes employee experience and technologies to scale our organization to $1B. This team creates operational efficiency across the company by centralizing the management of Infrastructure Technology and Data. The IT team ensures all stages of the software development lifecycle in a secured environment and scrutinizes the deployment of proper processes and governance. They champion Rubrik on Rubrik and are the first customers of the Engineering teams at Rubrik.

Rubrik IT is constructed of 100% SaaS and 0% on-premises. The IT team caters to accelerated business value enhancement and multiple day-to-day business processes through our varied SaaS applications like Oracle Netsuite Workday Snowflake Etrade MulSoft etc. This team also delivers high-paced business outcomes with 100% system uptime backed by agile nimble simple but cohesive Cloud architectures.

About the role:

We seek an accomplished and highly driven Senior IT Application Portfolio/Program Manager to lead and oversee our entire IT application program management function based in our Palo Alto office. This pivotal role will define implement and optimize our enterprise application landscape driving strategic initiatives across critical business domains. The ideal candidate is a hands-on leader with a proven track record of successfully delivering complex IT programs a deep understanding of business processes and exceptional collaboration skills to partner effectively with diverse stakeholders.

What Youll Do:

• Strategic Program Leadership: Define champion and execute the overall IT application program strategy aligning with company-wide business objectives and digital transformation initiatives.
• End-to-End Program Management: Lead and manage the full lifecycle of multiple concurrent complex IT application programs from ideation and planning through execution deployment and post-go-live optimization. This includes establishing program governance managing budgets timelines resources and scope.
• Application Portfolio Management: Oversee the rationalization modernization and continuous improvement of our enterprise application portfolio ensuring optimal value delivery and strategic alignment.
• Business Transformation & Revitalization: Drive the implementation and revitalization of critical business application programs with significant hands-on experience in:
• Go-to-Market (GTM) Systems: CRM Marketing Automation Sales Enablement.
• Enterprise Resource Planning (ERP): Core financials supply chain procurement.
• Customer Relationship Management (CRM): Sales Service and Marketing platforms.
• Human Resources (HRIS): HCM Payroll Talent Management systems.
• Data & Analytics Platforms: Data warehousing business intelligence reporting tools.
• Artificial Intelligence (AI) Programs: Integration of AI/ML capabilities into business processes and applications.
• InforSec Programs: Information security initiatives related to enterprise applications ensuring compliance with security policies data privacy regulations and risk management frameworks.
• Cross-Functional Collaboration: Act as a key strategic partner and collaborate extensively with Senior leadership and functional teams including:
• Sales: To enhance sales processes and pipeline management.
• Marketing: To optimize campaign management and customer engagement.
• Finance: To streamline financial operations reporting and compliance.
• Customer Support: To improve service delivery and customer satisfaction.
• Human Resources: To enhance employee experience and HR operations.
• Legal: To ensure compliance and data governance within applications.
• Stakeholder Management & Communication: Establish and maintain strong relationships with all stakeholders effectively communicating program status risks challenges and successes to technical and non-technical audiences.
• Process Optimization & Best Practices: Champion best practices in program management process improvement and application lifecycle management. Identify opportunities for efficiency gains and continuous improvement across the application landscape.
• Vendor Management: Oversee relationships with third-party vendors and system integrators ensuring adherence to contracts service levels and project deliverables.
• Team Leadership & Mentorship: Provide guidance and mentorship to project managers and team members within your programs fostering a culture of accountability collaboration and continuous learning.

Experience Youll Need:

• Bachelors degree in Information Technology Computer Science Business Administration or a related field.
• Minimum of 10 years of progressive experience in IT program or portfolio management with at least 5 years in a senior leadership role overseeing enterprise-wide application initiatives.
• Demonstrated hands-on experience leading large-scale implementations and significant revitalizations of core business applications (GTM ERP CRM HRIS Data AI).
• Strong understanding of modern enterprise application architectures cloud platforms and integration patterns.
• Exceptional collaboration and communication skills with a proven ability to influence and build consensus among diverse business and technical stakeholders.
• Excellent organizational analytical and problem-solving abilities.
• Proficiency with project and program management tools such as JIRA Confluence SmartSheet etc..
• Proficiency with collaboration and productivity suites particularly Google Workspace (Google Docs Sheets Slides Drive).
• Minimum of 3 full days work from the Palo Alto California HQ office.

Preferred qualifications:

• PMP (Project Management Professional) PgMP (Program Management Professional) Six Sigma (Green Belt or Black Belt) PRINCE2 or equivalent certification.
• Masters degree in Business Administration or a related field.
• Experience in a high-growth technology company environment.
• Familiarity with specific enterprise software solutions relevant to the companys existing stack (e.g. Salesforce Workday NetSuite Oracle SAP Snowflake etc.).

We are looking for a visionary leader who can translate business strategy into tangible IT application solutions driving efficiency innovation and measurable business value. If you are passionate about building robust application ecosystems and leading transformative programs we encourage you to apply.

Why join us

In this role you will have the unique opportunity to influence and shape the technical & functional direction for initiatives that drive our all IT application Programs. Reporting to the Director of IT PMO you will influence high-level business decisions while remaining deeply connected to the innovative technologies that power our products and services. If you are passionate about technology strategy and delivering tangible impact we invite you to apply for this transformative role.